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Title:  ACCOUNTING ADMINISTRATOR III
Salary: $6,779.00 - $7,474.00
Posted: 02/19/2013

Job Description:
Welcome and Join us as part of the California Health Benefit Exchange (HBEX) a new Department which will improve the health of all Californians by assuring their access to affordable, high quality care. We are looking for enthusiastic and motivated individuals seeking an Accounting Administrator III position to join our team.

We have a vacancy in the following Program Area:

FINANCIAL MANAGEMENT

Under administrative direction from the Assistant Chief, Financial Operations (CEA 2), the Accounting Administrator III (AA III) is considered to be a management level position with predominantly administrative responsibilities in charge of complex accounting functions for the Exchange. The AA III is responsible for the Exchange’s General Ledger & Payables Unit and the Accounts Receivable & Reconciliation Unit, which are supervised by Accounting Administrator IIs. Each AA II manages and supervises subordinate supervisors and units. The Accounting Administrator III will ensure that the organization’s accounting operations are in place and are operating in a fiscally sound and reliable manner.

JOB DUTIES:

The AA III formulates, recommends, and participates in the setting of financial policies of the organization. Independently manages the Exchange’s Accounting Office, and is responsible for the development, administration and monitoring of the Exchange’s highly complex accounting operations; ensuring the Exchange’s accounting programs are established and operating in a fiscally responsible and reliable manner. The AA III is responsible for the management of all of the accounting functions within the Accounting office, including: (1) Accounts Payable, Payroll and, and Revolving Fund; (2) General Ledger Reconciliation and Federal Reporting; (2) Accounts Receivables; and (3) Accounts Receivables and Reconciliation. Ensures that policies and procedures are established for the effective management of State and Federal Funds, including provisions for prompt and accurate Federal reports needed to ensure continuous funding. Directs the review, analysis and evaluation of current fiscal policies, procedures, methods and regulations, and provides decisions for changes as they are indicated. Resolves complex problems involving accounting issues, policies and procedures.

The AA III provides functional direction to staff utilizing fiscal information technology systems that support the Accounting Office functions. Responsible for management of performance standards, internal controls, and policies for these functions. Collaborates with Financial Management managers as well as Executive staff, serves as liaison to fiscal control agencies, and provides expert advice and guidance for staff and other Exchange program managers. Participates in the preparation of the Exchange’s monthly and annual financial statements in accordance with State legal requirements and Generally Accepted Principles (GAAP). Oversees the development and oversight of the Exchange’s financial accounting system. Directs the continuous review and evaluation of cost-accounting systems, and provides for the design and testing of new systems as needed.

Functions as the Chief Accounting Officer to the Executive Office and Division Chiefs to ensure that sound financial accounting decisions are made and adhered to. Serves as a critical resource in advising and acting on behalf of the Executive Office on sensitive financial accounting issues. Directs Accounting staff in the development and maintenance of financial accounting operations with defined plans of action with necessary timeframes, resource requirements, and expectations/outcomes. Assists in and critiques the development of proposals to implement the goals and objectives of the Exchange that have an impact on accounting operations and functions. Ensures that accounting systems and processes are developed and maintained to adequately protect State assets and comply with proper internal controls. Ensures that all programs within the Exchange receive timely and accurate accounting information needed to effectively manage their programs. Represents the Accounting Office at meetings, hearings, presentations, or other venues where the Chief Accounting Officer’s expertise is required.

DESIRABLE QUALIFICATIONS:

Knowledge of and ability to apply accounting principles and procedures; governmental accounting and budgeting; the uniform accounting system and financial organization and procedures of the State of California and related laws, rules and regulations principles of public finance; and business law.

Knowledge of and ability to apply principles, practices, and trends of public administration, including management, planning, cost/benefit analysis, and budgeting

May be required to travel to various locations throughout the state.

Ability to qualify for a fidelity bond.

The Exchange is fast-paced with a need for creativity, self-motivation and organizational skills. If you are interested in a challenging, opportunity in a highly team oriented environment you are encouraged to apply.

FILING REQUIREMENTS:

Failure to submit the following with your application package may result in elimination from the hiring process:

Please Submit a State Application (STD 678) - Clearly indicate the position you are applying for and the basis of your eligibility in the Explanation section located at the bottom of page one.

Statement of Qualifications: Please provide a narrative discussion of how your education, training, experience, and skills qualify you for the position you applied for. The Statement of Qualifications serves as a documentation of your ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.

Positions are pending establishment.

HBEX offers convenient transportation options, including light rail, garage parking, ATM located in the building, shopping, a variety of nearby restaurants and a farmers market during spring and summer.

Benefits information can be found on the CalHR website, calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov

* Through June 30, 2013, full-time employees’ monthly pay will be reduced by 4.62% in exchange for eight (8) hours of leave. Part-time employees shall be subject to the pay reduction on a prorated basis.

Additional Information:

Working Title Position Number
Chief, Accounting 801 - 160 - 4545 - 001
Location County
California Health Benefit Exchange SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
03/04/2013 None Specified
Contact Unit/Address Contact Name/Phone
California Health Benefit Exchange
560 J Street, Suite 290
Sacramento, 95814
Marilyn Nishikawa
(916) 323-3626
marilyn.nishikawa@hbex.ca.gov

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.