The California Department of Forestry and Fire Protection (CAL FIRE) is California's fire department and resource management agency. The organization is comprised of nearly 8,000 permanent and seasonal employees. The mission of the Department is to serve and safeguard the people and protect the property and resources of California.
CAL FIRE is an equal opportunity employer, providing equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age or sexual orientation. CAL FIRE offers well-paying careers and opportunities for advancement.
When you join CAL FIRE, you join a family of employees that function as a team. You will build trust and friendship with your co-workers, as together you respond to emergencies and challenging situations. CAL FIRE provides employees with a variety of career choices and opportunities. We hope that you will consider a rewarding and challenging career with CAL FIRE!
DUTIES OF THE POSITION:
Under the direct supervision of the Senior Accounting Officer (Supervisor) in charge of the Departmental Accounting Office Payables Section, this position is responsible for the following:.
45% *Audits purchase orders, vendor invoices, aircraft billings, and personal damage claims for assigned units. Invoices and sub-purchase orders are audited for compliance with the State Administrative Manual, Board of Control Rules, Government Code, MOUs, and Department of Forestry and Fire Protection rules and regulations. Audits purchase order invoices for all of the above in addition to ensuring compliance with the purchase order terms. Makes sure all money has been correctly encumbered (including amendments), and that the payment is correctly made against the encumbrance. Maintains balances of all purchase orders for assigned region.
25% *Assembles claim schedules for all of the above invoices. Enters claim schedules into CALSTARS. Processes claim correction schedules and prepares correcting claims if applicable.
15% *Research payment history of vendors as needed to prove payment by the department, avoid duplicate payment or provide information to field units, management, control agencies, and vendors. Abates checks to correct fund if duplicate payment does occur.
10% *Communicates with headquarters personnel (including management), vendors, control agencies, and field offices in responding to vendor inquiries and/or questions regarding the legality of purchases.
5% Performs other duties as required; particularly in preparing coded accounts payable listing (accruals) for entry into CALSTARS as appropriate for year-end closing.
*These are the essential functions for this position. Essential functions are those functions that the individual who holds the position must be able to perform unaided or with the assistance of a reasonable accommodation.
WHO MAY APPLY:
Candidates eligible for appointment via transfer, promotion or other appropriate means of appointment (training and development, reinstatement, voluntary demotion, etc) may apply. Candidates with SROA/surplus status will receive priority consideration for appointment. Surplus candidates must attach a copy of their surplus letter in order to receive priority consideration.
HOW TO APPLY:
Include position number 541-022-1741-027 and Claims Auditor in the Job Title Section of the Examination and/or Employment Application (STD. 678). Send your completed STD. 678 and resume to CAL FIRE Accounting Office, Attention: Jennifer Wan, P.O. Box 944246, Sacramento, California 94244-2460. Candidate may be selected by resume review.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.