Title: EXECUTIVE SECRETARY I Salary: $3,020.00 - $3,672.00 Posted: 02/14/2013
Under the supervision and general direction of the Assistant Director for the Office of Legislative and External Affairs, the Executive Secretary provides secretarial support to the Assistant Director, and other unit staff, including the Public Information Office II, as required. This position is responsible for preparing, reviewing, and editing correspondence and bill analyses for format, content, grammar and for consistency with departmental and program policies; managing office functions which include using a variety of computer programs and social media applications; serving as backup to other secretarial staff in the Director’s Office, answering the public, External Affairs, and Legislative phone lines; organizing workflow and tracking legislative bills and reports; maintaining calendars, scheduling meetings, and organizing travel arrangements; developing and maintaining confidential and administrative files; and tracking and preparing attendance, proofing all written documents, preparing mailings including mail merges, copying, faxing, distributing mail, and ordering supplies and equipment. The position may be downgraded for recruitment purposes and a T&D assignment may be considered. All applications must be postmarked by the final filing date to be considered.
WHO MAY APPLY:
Individuals who have list, transfer or reinstatement eligibility for appointment to the above class. In order to be considered for this position, please state the basis of your eligibility (e.g., transfer, list, reinstatement) in Section 12 of the application (Form STD 678). Employment provisions as outlined by the Department of Personnel Administration's State Restriction of Appointments (SROA) policy will prevail. May also consider a Training & Development assignment when applicable.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.