Interested individuals should submit a STD 678, Examination and/or Employment Application to the address listed under “Contact Information”. Please indicate your eligibility and reference the position number/location in the “Job Title” section of the application. The STD. 678 can be accessed through the State Personnel Board’s website at www.spb.ca.gov. Applications will be screened and only the most qualified candidates will be scheduled for an interview. Applications WILL NOT be accepted via e-mail. All hiring methods will be considered.
MAY ALSO CONSIDER HIRING A STAFF SERVICES ANALYST
APPLICATIONS MUST INCLUDE POSITION NUMBER
Supervision: Under the general administrative direction of the Portfolio & Project and Resource Management Unit (PPRMU) Manager, a Data Processing Manager II, the Associate Governmental Program Analyst (AGPA) will serve as a team member for CDCR information technology (IT) Resource Management, Project Management, Portfolio Management and IT Governance related processes. At times, for specific PPRMU related initiatives, the AGPA may also take direction from the Senior Information Systems Analyst, Specialist within the PPRMU. The AGPA will participate in the management and support of the Department’s Financial, Portfolio Management and IT Governance policies, best practices and processes –ensuring they align with various control agency requirements. The AGPA will plan, design, and carry out assignments independently, given administrative direction by the manager.
Knowledge: This is a journey level position for which the incumbent must possess general knowledge regarding each of the PPRMU areas of responsibility – financial and portfolio management, as well as IT Governance best practices. The AGPA must also have knowledge of information technology concepts, practices, methods and principles, with emphasis on those statewide IT polices, instructions, and guidelines administered by the California Technology Agency. In addition, the incumbent must possess knowledge and understanding of the phases of the Systems Development Life Cycle and Project Management industry trends, best practices, and standards. To be successful in this position, the incumbent must have an understanding of financial management and project management. Knowledge of financial management and Project Management Institute (PMI) or other generally accepted project management standards is required. The incumbent applies this knowledge to IT projects, initiatives, and maintenance and operations. The incumbent imparts this knowledge to project managers, managers, EIS Section Managers, and any/all CDCR staffs who desire to effectively practice portfolio and financial management principles. The incumbent must possess knowledge of the CDCR mission and business functions in order to take into account the larger business perspective.
Guidelines: The AGPA must interpret and apply requirements, standards and guidelines for IT Portfolio and Financial Management reporting across the organization. Additionally, the incumbent will be responsible for developing, implementing, and maintaining policies, processes, and procedures in support of California Technology Agency requirements and generally accepted best practices for all PPRMU areas of responsibility.
Complexity: This position works at the journey level and requires continuing efforts to establish concepts, theories, or programs. The incumbent will be required to train/mentor EIS staff, management and customers in the use of Portfolio and Financial Management processes and methodologies.
Scope and Effect: The AGPA participates in IT Portfolio Management consulting where the implementation of advice or plans has a significant impact on the organization’s business success. The scope of work affects IT projects and EIS programs and the prioritization and management of all IT resources required to achieve the primary mission of CDCR. The systems developed via these projects and EIS programs are deployed to thousands of state and local law enforcement personnel, and provide data necessary for officer and public safety. They are also deployed to ensure the safe and secure housing of all the Department’s inmates and wards and the safe and effective working environment of its staff.
Personal Contact: The AGPA consults with or advises management, administrative and executive staff on the planning, development, implementation and coordination of IT issues. The incumbent frequently contacts program area staff, management, and executive management to provide oversight and adherence for portfolio and financial management deliverables. The incumbent communicates effectively verbally and in writing at the Control Agency, Department, and Division level. At this level, the incumbent is well organized and communicates effectively, verbally and in written form with peers in the CDCR as well as with external entities. The incumbent writes status reports, financial reports, and reviews products produced by IT staff throughout the department at levels from line staff to CDCR executive management. The incumbent also gives verbal presentations to customers and briefings to EIS and CDCR management.
Purpose of Contacts: In the normal course of work, the incumbent is expected to communicate and explain significant or controversial issues with Control Agencies, Department, and Division level.
Specific duties include, but are not limited to:
60% Financial Management IT Coordinator
• Prepare, coordinate and facilitate the preparation of EIS programs and IT projects financial management documentation.
• Plan, manage, monitor and track EIS programs and IT projects financial plans and prepare required monthly financial reports.
• Research and resolve budget and fiscal disputes.
• Develop, lead and participate in the development and writing of various internal and external financial management reports.
• Prepare and/or monitor status reports to ensure program and project spend plans are according to schedule and within the approved budget.
• Monitor the progress of all CDCR IT acquisition requests to ensure alignment with portfolio resources. Escalate to CDCR executive management as appropriate.
• Creates and maintains a working environment that encourages mutual cooperation between EIS programs, IT projects and EIS staff.
30% CDCR IT Portfolio and Financial Management Program
• Develop and maintain policies, best practices and processes to be used by all Enterprise Information Services (EIS) managers and staff to effectively manage IT resource allocations, availability and assignment to all IT projects and operational workload.
• Partner with staff within EIS to ensure all business requirements for are satisfied for the EIS IT Dashboard and Portfolio tool.
• Review and interpret all CDCR EIS IT Resource and Portfolio Management practices for alignment with and support of any control agency policies and requirements.
• Maintain a portfolio and financial management plan for EIS programs and IT projects.
• Develop, convert, and retain all PPRMU, portfolio, and cost accounting information for active management of projects and EIS programs, as well as for historical purposes, per records retention cycles.
• Provide and maintain timely and accurate portfolio, and financial information and reports for the organization’s Enterprise Portfolio Management activities, including the ability to produce reports, as required, by all EIS stakeholders – EIS management and staff, CDCR executives, control agencies, etc.
• Develop, implement, and apply performance metrics to evaluate the effectiveness of EIS programs and IT projects.
10% Train and Mentor
• Whenever and wherever possible, advocate the use of PPRMU best practices, including the systems and tools designed to support those best practices. This includes training EIS and CDCR management and staff in the use of the practices, templates and tools and the most valuable ways in which they can collect, store, use, and report on PPRMU data.
• Review and interpret current state IT portfolio and financial management policies, instructions and guidelines and advise executives and staff of any impact to CDCR practices.
• Develop, implement, deliver and maintain training curriculum to ensure policies, practices and processes are appropriately followed.
• Mentor CDCR personnel on the effective use of the PPRMU management processes.
• Participate in EIS Project Management Roundtable meetings for sharing lessons learned and various workshops and user groups related to best practices.
LIMITED TERM MAY BECOME PERMANENT
ALL HIRES ARE SUBJECT TO HIRING FREEZE AND/OR BUDGET APPROVAL
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.