Under the supervision of the Assistant Chief Counsel, the incumbent will report to the Assistant Chief Counsel and work directly with the Chief Counsel and an Air Resources Board (ARB) attorney. The primary assignment is to be ARB's Public Records Act (PRA) Coordinator and act as the interface between the public, ARB legal staff, and ARB program staff. The Office of Legal Affairs (OLA) maintains primary responsibility to ensure compliance with statutory requirements necessary for adoption of regulations, and assists the Attorney General's Office with the defense and enforcement of these regulations. The incumbent will be responsible for assisting the OLA legal team with research, review, analysis, and preparation of various documents and will perform other related analytical tasks. As ARB's PRA Coordinator, the incumbent will be the primary contact with the public, media, and legislative staff to respond to incoming requests. Consult with ARB attorneys and ARB division program staff to address issues related to the PRA. Maintain an electronic log of the PRA requests received, assign requests to ARB division staff for response and ensure records are collected. Review for responsiveness to the inquiry. Review, analyze, and coordinate records for the PRA responses, including evaluating documents for privileged material and redacting the appropriate information in consultation with ARB attorneys. Identify PRA requests that implicate anticipated or ongoing litigation. In conjunction with the chief counsel, ARB attorney, Deputy Attorneys General, and contractors, develop, modify, and manage a mechanism to integrate the use of SharePoint into the PRA process board wide, including using SharePoint as a document repository for ARB program staff and implementing techniques to sort, organize, and produce the documents. Develop a revised ARB policy and procedure for proper and efficient handling of PRA requests. Write and prepare training material and instructional need in using SharePoint, develop an instructional guide, prepare training documents, coordinate and present trainings and instruction to the ARB division PRA coordinators on the PRA process and procedures.
Assist ARB attorneys, chief counsel, and assistant chief counsel in researching and identifying critical issues when reviewing documents related to litigation. Assist attorneys in preparing necessary affidavits to support the administrative record for court. Assist ARB attorneys, chief counsel, and assistant chief counsel in reviewing and responding to discovery (a pre-trial litigation process to obtain information before trial). Research, analyze, and retrieve discovery requests such as interrogatories, requests for admissions, requests for documents, and depositions. Prepare referrals, based on the ARB attorney drafts, to submit to the Office of the Attorney General or the appropriate district attorney for representation.
Successful candidates should have a desire to advance the underlying objective of the ARB, i.e., to protect and enhance California’s air quality through regulatory approaches, market mechanisms, and other means that will reduce harmful air pollution from a wide variety of stationary and vehicular sources and activities. Successful andidates should have source knowledge of air pollution control in California, experience in dealing with members of the public, technical staff, and other public agencies, and should have familiarity with the functioning of administrative agencies in State government. Competitive candidates should be professional and have strong organizational, communication, attention to detail, and excellent computer skills. Applicants must have the ability to work independently with good judgment and work cooperatively and effectively with others.
The most highly desirable candidates will posses:
Proficient in Microsoft SharePoint, Adobe Professional, Excel, Word, and Outlook applications
Excellent writing and communication skills
Ability to work effectively and cooperatively with a diverse stakeholder groups including the public, and other government agencies
Strong interpersonal, leadership, and project management skills are absolutely necessary
Ability to work proactively and efficiently on multiple projects with strict deadlines is expected
Creative, self starter, with the ability to tackle challenges effectively
Flexibility and willingness to learn and thrive in an environment of change
Punctuality, dependability, and good attendance are a must
The most competitive applicants should also be willing to work long hours if necessary, travel occasionally and do whatever it takes to get the job done.
WHO MAY APPLY:
Qualified Staff Services Analyst candidates are encouraged to apply.
Applicants will be screened and only the most qualified candidates will be interviewed. This vacancy may be subject to SROA/Surplus provisions. Surplus applicants must attach a copy of their surplus letter with a completed standard State application (STD 678). On page one of your State application you must clearly indicate the basis of your eligibility: list appointment, transfer, SROA, surplus, re-employment, or reinstatement.
If interested, please submit a completed standard State application (STD 678) and any other relevant documents (e.g. unofficial transcript, copy of degrees, resume, etc.) to the attention of Lori Andreoni at the address below. Please indicate “PRA Coordinator” in the job title for which you are applying section. For information on how to apply for State employment please visit www.calhr.ca.gov. E-MAILED APPLICATIONS WILL NOT BE ACCEPTED.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.