Link to Dept Website
GENERAL SERVICES, DEPARTMENT OF

Title:  ASSOCIATE MATERIALS ANALYST
Salary: $4,400.00 - $5,348.00
Posted: 02/12/2013

Job Description:
For a complete Duty Statement, please contact Yvette Saldivar at Yvette.Saldivar@dgs.ca.gov EMPLOYEES ARE SUBJECTED TO THE 2012 BUDGET SAVINGS REDUCTION AND PERSONAL LEAVE PROGRAM 2012 (PLP 2012), EFFECTIVE JULY 1, 2012 FOR 12 CONSECTUTIVE PAY PERIODS. THE SALARY REDUCTION FROM THE BASE SALARY RATE IS 4.62%. SELECTION CRITERIA - - Reference RPA # 5721 on your application • Please submit a completed State Application (STD 678) and resume to the address above • SROA/Surplus, Re-employment employees are encouraged to apply. • Transfers, reinstatements or recruitment from another list may be considered. Consideration may be given to applicants on another department’s list provided certain criteria are met. • Applications will be evaluated based on eligibility and desirable qualifications and interviews may be scheduled. • Out of Class assignments may be considered. • Training and Development assignments may be considered for this position • All methods of appointments may be considered. This position is designated under the Conflict of Interest Code. The position is responsible for making, or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment. ESSENTIAL FUNCTIONS In order to meet the needs of State agencies in the procurement of goods and services, coordinate and control all aspects of complex acquisitions of goods and services and process complex commodity purchases utilizing negotiations and the formal competitive bid process in accordance with the State Administrative Manual, State Contracting Manual, established Government Codes and Regulations, Senate Bills, and legislation. Needs Assessment • Survey state agencies and suppliers in order to gather information and determine the need for leveraged statewide contracts by mailing surveys to agencies and suppliers. Identify multiple users of contracts through survey feedback using the Department of General Services (DGS) Procurement Information Network (PIN) database information. • Receive individual requests from State agencies in both hard copy and electronic format for a wide variety of goods and services to be used as the foundation for solicitation/contract development. • Develop solicitations, procurement plans, award evaluation data, contracts, and compliance management including post-award contract modifications through extensive use of the PIN and the appropriate software programs. • Survey and perform cost analysis on multi-state alliances, e.g., Western States Contracting Alliance (WSCA), National Association of State Purchasing Officials (NASPO), California Professional Purchasing Officials (CAPPO), and National Contract Management Association (NCMA) to determine best value. • Validate that the state’s needs are met by extending efforts to secure suppliers’ competition and compliance to the solicitation and if needed, develop alternative selection evaluation models unique to individual acquisitions Invitation For Bid and Contract Negotiations • Analyze agency requests utilizing root cause analysis for special requirements specific to the commodity, quantity, specifications, delivery terms, estimated price, suppliers, etc. in order to develop an appropriate specification. • Conduct subsequent agency and supplier surveys to determine current interest using PIN information, U.S. Postal Service, e-mail, and facsimile. • Research industry standards and legislative requirements and policies and procedures governing governmental procurement to assure solicitation/contract compliance with industry standards and current legislative requirements by utilizing a personal computer and internet resources and by discussions with suppliers either on the telephone or by meeting on-site at PD and occasionally off-site. • Develop terms and conditions reflecting agency canvassing, analysis of vendor usage reports, Procurement Division computer reports and historical data to assure solicitations/contracts accurately reflect state usage requirements utilizing a computer, PIN and other related software applications. • Advise the Specifications/Quality Control Section of pertinent facts and desired levels for establishing State standards and specifications, as well as, advise how to develop procedures and methods for verification of product and/or service compliance. • Solicitation development may require extensive use of PIN and the appropriate software programs using a computer and keyboard entry, to develop solicitation, contract, and support documents. DESIREABLE QUALIFICATIONS • Knowledge of Public Contract Code, Government Code, Business and Professions Code, State Administrative Manual, State Information Management Manual, and Uniform Commercial Code • Familiarity with state procurement processes, including Feasibility Study Report requirements, and State protest process • Proficiency with personal computer and appropriate software programs, the internet, and data conversion techniques • Familiarity with IT and Telecom trends • Knowledge of Western States Contracting Alliance (WSCA), National Association of State Purchasing Officials (NASPO), California Professional Purchasing Officials (CAPPO), and National Contract Management Association (NCMA) desired but not required. • Ability to write comprehensively, communicate with all levels of management, including executive and peers, attorneys, and external customers. • Familiarity with root-cause analysis SPECIAL PERSONAL CHARACTERISTICS • Dependable: responsible; positive attitude • Ability to lead and participate in teams • Ability to provide objective overview of situations • Willingness to accept challenges, handle multiple projects simultaneously • Ability to effectively handle stress and deadlines WORK ENVIRONMENT, PHYSICAL OR MENTAL ABILITIES • Professional office environment, appropriate business attire required • Daily use of phone, fax, copiers and general office and communication equipment • Occasional use of cell phone, pagers, and laptop computer. • Frequent use of a computer and related software applications and the Internet at a workstation • Sitting in a seated position for extended periods of time • Travel throughout the State to survey State agencies and suppliers • Frequent off-site meetings within Sacramento and occasional out-of-town meetings within California that may require the use of various transportation modes, i.e. airplane, taxi, car, etc. • Use of a hand cart to transport documents and/or equipment up to 15-20 lbs., i.e. laptop computer, files, reference manuals, solicitation documents, etc.

Additional Information:

Working Title Position Number
AMA or AGPA 306 - 504 - 4901 - XXX
Will also consider hiring a(n)
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $4,400.00 - $5,348.00
Location County
West Sacramento YOLO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
02/22/2013 http://www.dgs.ca.gov
Contact Unit/Address Contact Name/Phone
DGS Procurement Division
707 3rd Street, 2nd Floor
West Sacramento, CA 95605
Yvette Saldivar RPA 5721 PROC
(916) 375-4513

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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.