CORRECTIONS AND REHABILITATION, FOLSOM STATE PRISON, FOLSOM
Title: CASE RECORDS TECHNICIAN Salary: $2,394.00 - $3,369.00 Posted: 02/07/2013
***DUE TO CURRENT HIRING RESTRICTIONS, ONLY CURRENT CDCR & SROA/REEMPLOYMENT EMPLOYEES MAY APPLY AT THIS TIME** POSITION LOCATION: FOLSOM STATE PRISON OR FOLSOM WOMEN’S FACILITY.
JOB DESCRIPTION: Under the direct supervision of the Supervising Case Records Technician (SCRT), the CRT performs basic to complex duties related to, processing, maintaining and controlling inmate records and carrying out Correctional Case Records functions. As a departmental liaison on Case Records related issues, the CRT position is involved in detailed, sensitive, and extensive interaction. The CRT plays a key role in intake, transfer, parole, and discharge processes and meeting statutory requirements.
Pull, retrieve, access, and track inmate/discharged offender Central Files (C-File). Maintain accountability for the C-Files through a manual or automated tracking system and maintain the C-File standardized filing system within the File Room. Maintain integrity and uniformity of Central Files. Follow C-File security and confidentiality procedures and policies.
Recognize, sort, and file a multitude of documents according to Departmental policy and timeframes. This includes identifying documents that need action prior to placement in the C-File, proper placement of documents in their appropriate C-File section and order within that section, and knowledge of which documents do not belong in the C-File.
Identify, evaluate, interpret, type, copy, track, distribute, or prepare a multitude of documents, actions, and/or dispositions including but not limited to departmental forms & reports; legal documents from courts or law enforcement; other state, federal, or local agency documents and forms. Based on these documents, forms, or reports initiate or take appropriate action.
Access, evaluate, enter, update, retrieve, and maintain accurate data and create or print reports for various Case Records processes utilizing the Offender Based Information System, Automated Release Date Tracking System, Distributed Data Processing System, Automated Transfer System, Live Scan, Case Records Automated File Tracking System, Revocation Scheduling Tracking System, California Law Enforcement Telecommunications System, and other in-house systems.
Coordinate and interact in person, and/or via telephone, facsimile, or written communication with a multitude of people, including but not limited to: staff at all levels of the institution including contracted staff, as well as state and local law enforcement agencies, inmate family members, courts, attorneys, Attorney Generals Office, U.S. Immigration and Customs Enforcement, Department of Justice, Federal Bureau of Prisons, CDCR Headquarters and field staff including Division of Parole Operations, Board of Parole Hearings, and Juvenile Justice.
Maintain responsibility and perform tasks associated with one or more functional areas of average to high complexity which could include but not be limited to: lifer hearing calendars and schedules; revocation processing and scheduling; inmate transfers; disciplinary actions; Intake; Pre Release; Parole and/or discharge; Registrations and Release Date Notifications; Holds, Warrants, and Detainers including Extradition; Out to court processing and follow-up.
Provide back-up to other CRT functions, provide training to other CRT as needed, and act as a lead for projects.
Research, gather and assemble information for daily weekly, monthly, quarterly, or yearly reports and special projects. Various duties as assigned which may include but are not limited to: coordinating gate clearances, coordinating and scheduling conference rooms, scheduling Central File reviews, personnel related tasks, coordinating building maintenance issues, preparing contracts, tracking and or purchasing supplies. Other duties as required.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.