Link to Dept Website

Salary: $2,602.00 - $4,067.00
Posted: 02/05/2013

Job Description:


The California Department of Forestry and Fire Protection (CAL FIRE) is California's fire department and resource management agency. The organization is comprised of nearly 8,000 permanent and seasonal employees. The mission of the Department is to serve and safeguard the people and protect the property and resources of California.

CAL FIRE is an equal opportunity employer, providing equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age or sexual orientation. CAL FIRE offers well-paying careers and opportunities for advancement.

When you join CAL FIRE, you join a family of employees that function as a team. You will build trust and friendship with your co-workers, as together you respond to emergencies and challenging situations. CAL FIRE provides employees with a variety of career choices and opportunities. We hope that you will consider a rewarding and challenging career with CAL FIRE!


Under close supervision of the Staff Services Manager I, the Personnel Specialist will perform the following duties:

  • 40% *Process appointments, separations, and miscellaneous changes as directed by a Request for Personnel Action (PO-200) package. *Assist employees in completing the documents required for appointment or separation. *Determine the specific information needed in the Personnel Action Request (PAR) and complete the PAR according to the instruction set forth in the Personnel Action Manual (PAM). *Key the information into the State Controllers Office (SCO) database prior to the specified cut-off dates. *Verify information on the turnaround PAR and the Notice of Personnel Action (NOPA). Update the Position Allocation Control Management System (PACMANS) database as needed.

  • 25% *Prepare Payroll Adjustment Notice (Std. 674) to request adjustments to pay, to establish accounts receivable, and to return payroll warrants. *Process Miscelllaneous Payroll/Leave Actions (Std. 671) for overtime, meal maintenance, uniform allowances, and special pays. *Certify and relaease master payroll after cut-off. *Enter personnel and payroll documents into SCO’s database. *Compute salary advances in accordance with Departmental policy.

  • 10% *Assist supervisors, attendance clerks, and employees with routine transaction problems. *Interpret and apply laws, rules, procedures amd policies as defined by the Memorandums of Understanding for bargaining units, the Payroll Provedures Manual (PPM) the PAM, the Personnel Transactions Manual (PTM), the Personnel Management Policy and Procedures Manual (PMPPM), the Civil Service and Exempt Pay Scales, the Personnel Management Liaison (PML) Memos, the Benefits Manual, and the Department’s Personnel Procedures Handbook.

  • 10% *Maintain official leave records as appropriate; update the California Leave Accounting System (CLAS) and Transfer Data (Std. 612) for employees transferring to another state agency. *Complete all requests for employment verification.

  • 10% *Process list clearance information according to cert clearance procedures. *Review applications for appointment eligibility upon request or before hire. *Determine list, transfer, or reinstatement eligibility.

  • 5% *Process State benefits enrollments and changes.

*These are the essential functions for this position. Essential functions are those functions that the individual who holds the position must be able to perform unaided or with the assistance of a reasonable accommodation.


Include position number 541-031-1303-003 and working title in the Job Title Section of the Examination and/or Employment Application (STD. 678). Send your completed STD. 678 and resume to CAL FIRE Labor and Human Resource Management, Attention: Debi Raya, P.O. Box 944246, Sacramento, California 94244-2460. Candidate may be selected by resume review.

Additional Information:

Working Title Position Number
Personnel Specialist 541 - 031 - 1303 - 003
Location County
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Contact Unit/Address Contact Name/Phone
Labor and Human Resources Management
P.O. Box 944246
Sacramento, CA 94244-2460
Debi Raya
(916) 445-8119

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.