Link to New Search

Salary: $4,400.00 - $5,348.00
Posted: 01/28/2013

Job Description:
California Department of Public Health

State of California—Health and Human Services Agency

California Department of Public Health

AGPA (3 positions)

Position No. 580-130-5393-706, 722 & 7XX

Contracts & Purchasing Services Section, Contracts Management Unit


This position requires the incumbent maintain consistent and regular attendance; communicate effectively (orally and in writing if both appropriate) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and, adhere to departmental policies and procedures regarding attendance, leave, and conduct.


Job Summary:  The AGPA analyzes and coordinates the development of the more complex contracts.  Under general direction, the AGPA has responsibility for independently providing technical guidance and consultative assistance for the service contract and grant administration functions of multiple departmental programs whose contract types are less common and of greater complexity.  The AGPA’s responsibilities are accomplished by seeking occasional supervisory input and gaining a basic understanding of the goals and contractual needs of the AGPA’s assigned public health programs.


Supervision Received:  The AGPA works under the general direction of a Staff Services Manager I.


Supervision Exercised:  None, but may be assigned to act in lead capacity in the SSM I's absence.


Description of Duties: The following functions shall predominantly apply to cost reimbursement direct service/subvention contracts and grants; business, consultant, and personal service contracts; college foundation agreements, incoming fund contracts; information technology (IT) contracts; inter-jurisdictional exchange agreements; interagency and public college and university agreements.


Essential Functions

The AGPA shall independently study and analyze Draft and Final new, renewal, and amendment contract and grant agreement packages prepared by departmental program staff and develop timely findings and written recommendations for altering and improving those packages to secure departmental and control agency approval.  Agreement package requests may include various contract forms, law and policy citation exhibits, contractor instructional attachments, award/selection documentation; control agency policy exception requests; and other material, needed for determining legal sufficiency and policy compliance.  Re-assess items that appear incomplete, misassembled, inadequate, and/or fail to substantially comply with contract policies; investigate root causes for such deficiencies and return materials to program staff with recommended work-around options and constructive correction instructions.


            Receipt of Draft agreements via email shall be acknowledged within 24-36 hours of receipt and program staff shall be informed of the approximate preliminary analysis completion date.  On a daily basis, the AGPA shall promptly respond to telephone and email inquiries and requests for technical contract development assistance and information.  Within 1-2 days of receipt of a Draft agreement via email, the AGPA shall create an automated record of the Draft agreement in CMU’s Draft Tracking Log.  As needed, respond to Draft and Final contract status inquiries. 


Provide technical advice and consultative services to programs on topics including location, selection, and use of contract models; fillable form location and usage requirements; scope of work development requirements and format options; budget content, format, and calculation requirements; optional contract exhibit use; contract language options and usage applicability; advance payment, prospective payment, and cost reimbursement requirements; benefits of Public Contract Code exemptions; requirements of nonprofit organization student contracts; Cooperative Agreement and Direct Services Act requirements; requirements for submitting competitive bid award documentation; documentation requirements for use of DVBE firms, etc.  Act as liaison with CDPH’s assigned Department of General Services (DGS) attorney to coordinate correction and/or approval of CDPH contracts transmitted to DGS for approval.  The AGPA has responsibility for signing and certifying the accuracy of the content of Agreement Summaries (STD 215s).


            Performance of this function requires the AGPA to independently research, interpret, and communicate contract related laws, regulations, policies and procedures appearing in various resources including the Public Contract Code, State Contracting Manual, applicable control agency websites; State Administrative Manual management memos; CDPH Administration Division Information Memos, Contract Management Unit (CMU) contract and bid models, Intranet web pages and CMU bulletins; Public Health Administrative Manual; California Code of Regulations, and health program statutes.  The AGPA must keep abreast of the current departmental contract approval requirements and may occasionally need to research federal policies affecting federally funded contracts and grants, etc.


Provide advice and technical assistance to program staff on solicitation documents to ensure appropriate process is used, e.g., non-competitive bid (NCB), Request for Proposal (RFP), Invitation for Bid (IFB), Request for Application (RFA), etc.  Provides information and assistance to program staff on accessing instructional guides for developing procurement documents.  Director program staff to information and tools available for analyzing Disabled Veteran Business Enterprise (DVBE) utilization compliance, etc.


Troubleshoot problem contracts returned unapproved by DGS and coordinate needed corrections with program staff and prepare rebuttals and responses to DGS contract return notices; conduct necessary research to follow-up on contracts that become stalled in the development or approval process; coordinate and attend meetings with program staff as needed to discuss contract policies, requirements, or procedures; and provide hands-on contract training to new program staff.


Develops outgoing correspondence or edits and revises correspondence prepared by program staff.  Provide direct support and backup assistance to other CMU analysts.  Occasional tasks include cooperation with federal, state, and departmental auditing staff; collection or development data to provide input and make recommendations to revise or develop contract policies and procedures; preparation of the more complex bill analyses related to contract functions; preparation of ad hoc and/or mandated contract reports; and participation in group contract reviews, or contract training presentations.  Respond to telephone requests for the approval status of Finalized contracts.  Other duties as assigned.


Required technical and professional skills and abilities:


Employee must possess:


·         A past record of successfully performing analytical duties and researching technical policies and procedures

·         A past record of developing detailed written instructional materials excluding routine correspondence and reports

·         A working knowledge of California’s service contract laws and policies

·         An awareness of administrative contract approval requirements

·         An understanding of decentralized contract development procedures

·         A working familiarity of CDPH contract types and contract development resources



Employee must possess the ability to:


·         Provide quality customer services by being cooperative, helpful, professional, and cordial; develop and maintain trust and cooperation with all levels of department staff

·         Demonstrate good organization skills

·         Communicate effectively and clearly both orally and in writing

·         Perform repetitive tasks

·         Pay attention to detail

·         Complete tasks in a timely manner

·         Accept constructive criticism, and

·         Keep the Unit Manager informed of sensitive issues and workload progress.




All interested applicants must submit:

1) State Application Form STD 678 (with original signature);

2) Copy of list eligibility; and

3) Resume

via U.S. Mail to the address listed below, attention: Aurelia “Vee” Rumrill.  Also, please include the position numbers 580-130-5393-706,722 & 7XX in the “explanations” section.  NO FAXED OR EMAILED APPLICATIONS WILL BE ACCEPTED.  Appointment is subject to SROA and State surplus policies.  Surplus candidates must submit a copy of their surplus status letter.  This position is also subject to the Personal Leave Program (PLP) requirements.


Applications will be screened and only the most qualified candidates with qualifications as specified above will be considered for interview.  Failure to follow these instructions and incomplete document submission may cause rejection of your application.

Additional Information:

Working Title Position Number
AGPA 580 - 130 - 5393 - 7XX
Location County
East End Complex - Downtown Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
02/15/2013 None Specified
Contact Unit/Address Contact Name/Phone
Contracts Management Unit
P. O. Box 997377, MS 1804
Sacramento, CA 95899-7377
Aurelia "Vee" Rumrill

Use your browsers "BACK" button to return to your results/listing page.

Start A New Search

Enter your email address to be notified when new ASSOCIATE GOVERNMENTAL PROGRAM ANALYST vacancies are posted.

Start A New Search

View in Printer
Friendly Format

Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.