**IMPORTANT NOTICE** As required by the department's rules of conduct, all employees of the Franchise Tax Board (FTB) must be in compliance with the California revenue and taxation code. During the background investigation portion of the hiring process, FTB will review return information to verify California state income tax compliance. Any failure to comply with the California revenue and taxation code may prevent you from being hired at FTB. You must verify your filing status by calling 1-800-852-5711 to resolve any potential tax compliance issues, prior to submitting your application and seeking employment with FTB. All applicants not currently employed with the Franchise Tax Board will be subject to a pre-employment background investigation. The investigation will consist of completion of a pre-employment questionnaire, fingerprinting, and an inquiry to the Department of Justice to disclose criminal records. We comply with the Americans with Disabilities Act. Persons with hearing or speech impairments, call TTY/TDD (800) 735-2929.
JOB DESCRIPTION :
Under the general direction of the Administrator I, the incumbent oversees the Audit Division travel and training budget and related activities acting as a liaison with Employee Development Services (EDS) and Audit staff to coordinate vendor training and manage training funds. The incumbent reconciles costs against the divisional budget, working closely with vendors and Fiscal, to ensure invoices are accurate, researches and resolves problems, and coordinates departmental training for central and field office staff. Other duties include managing divisional training records in ASPEN, developing and maintaining divisional training calendars, supporting in-house training efforts (such as the Job Knowledge Transfer team), and managing the Continuing Professional Education (CPE) SharePoint site. The incumbent will also advise staff regarding travel rules and processes for calculate travel overtime as needed.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES :
Knowledge of Audit Division’s organizational structure, mission and responsibilities
Strong analytical skills, including the ability to analyze data from multiple sources
Demonstrated ability developing alternatives and drawing sound conclusions
Strong written and verbal communication skills
Experience providing customer service in a busy, multi-faceted environment
Well developed organizational and interpersonal skills
Ability to work effectively with people at all levels
Ability to work effectively in both an independent and team setting
Detail oriented and ability to proceed independently from general directions
Experience prioritizing and multi-tasking a wide variety of assignments
Excellent work habits and attendance
Proficiency with Outlook and Microsoft Word/Excel
Working knowledge of ASPEN
Experience coordinating large scale group events
Knowledge of CALaters
Familiarity with departmental budget and fiscal processes
Knowledge of travel rules, policies, and understanding of the calculation processes
Good time management skills and self motivated
WHO MAY APPLY : Current state employees with status in the above classification or lateral transfers from an equivalent class, former state employees who can reinstate into this class or persons who are reachable on a current employment list for this classification. A training and development assignment (T & D) will also be considered. All appointments are subject to SROA/Surplus hiring provisions. Surplus candidates must submit an application packet as outlined in this bulletin with a copy of their surplus status letter in order to be considered.
HOW TO APPLY : Interested applicants must submit a package containing ALL of the following items:
SUPPLEMENTAL APPLICATION :
In order to be considered for this position, interested candidates must submit a supplemental application. Your response must be one page, using 12-point font, (either Arial or Times New Roman) 1-inch standard margins and include your first and last name in the upper right-hand corner of each page. Respond to the following supplemental statement:
Describe your work experience analyzing and tracking multiple types of data, managing associated records, and developing/maintaining a related budget.
What specific activities were you responsible for?
What steps did you take to organize and reconcile the information you managed?
APPLICATIONS MUST INCLUDE THE POSITION NUMBER AND CONTACT PERSON’S NAME IN ORDER TO BE CONSIDERED FOR THIS POSITION. Candidates who submit incomplete packages will be eliminated from the selection process. All submitted information will be screened and the most qualified candidates will be invited to an interview. FTB EMPLOYEES MUST HAND DELIVER OR ROUTE TO: Michelle Guillen at M/S F-350. Candidates not currently employed by the Franchise Tax Board must send their application package to the address shown below. Position may become permanent.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.