This is a Limited Term Intermittent position and may work at a maximum of 1500 hours per calendar year.
Under close supervision of the Manager of the Board Administration & Regulatory Coordination Unit (BARCU), the successful incumbent will provide administrative support to the Regulations Coordinators. The BARCU is primarily responsible for overseeing the administration of Board Hearings and their operations in conformance with regulatory requirements and Board policies and procedures; and ensuring that all Board regulatory activities are in compliance with the requirements of the Administrative Procedure Act.
The successful incumbent will assist in creating, maintaining, posting and updating Air Resources Board's (ARB) regulatory electronic webpages for all Rulemakings which includes the documents from all 45-Day Notice Packages, 15-Day Packages, and Final Rulemaking package documents. Communicate with the Regulation's Coordinator's and staff throughout ARB to gather information and get status updates for events.
Assist Regulations Coordinator's with setting up public comment listserves and broadcasts. Review and determine the distribution of public comment letters to appropriate rulemaking records. Maintain and update rulemaking status report on the Excel spreadsheet and confirm all information is accurate and correct to ensure that all statutory deadlines are being met. Maintain and update Form 399 status sheets for ARB and Department of Finance. Set up, compile, maintain, and organize rulemaking files. Create and prepare all labels, tabs, and expandable folders for the two sets of each rulemaking record. Track all Regulatory and Non-Regulatory item material using SharePoint and ARB’s Assignment Tracking System.
Attend all Board hearings and assist with the administrative operations in the Board staff support room. Assist with Board meeting set-up and preparation; monitor and maintain Board meeting equipment and supplies; assist in gathering and assembling Board Meeting documents and make copies as necessary. The successful incumbent will also be required to travel occasionally to attend Board meetings throughout the State as needed.
The incumbent’s work hours will be set by the Supervisor between the core business hours of 8:00 am - 5:00 pm, but not to exceed the maximum of 1500 hours per calendar year.
Competitive candidates should be professional and possess excellent customer service and interpersonal skills, have strong organizatonal skills and display good attendance, learning ability, ability to work independently and as a team member, have self-motivation, experience with Windows operating systems and other computer programs, including but not limited to Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and Adobe Professional. The successful candidate should have the ability to display tact and poise; ability to be pro-active and able to define logistical problems and act decisively; and the ability to work effectively under pressure to meet short deadlines and last minute changes. Applicants should also be familiar with the regulatory process and the operations of a Board.
WHO MAY APPLY:
Qualified Office Technician (General) and Office Assistant (General) or Office Assistant (Typing) candidates are encouraged to apply.
If interested, please submit a completed standard State application (STD 678) and any other relevant documents (e.g. unofficial transcript, copy of any degrees, resume, etc.) to the attention of Lori Andreoni at the address indicated below. Applicants will be screened and only the most qualified candidates will be interviewed.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.