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CALIFORNIA HIGHWAY PATROL, DEPARTMENT OF

Title:  OFFICE ASSISTANT (TYPING)
Salary: $2,143.00 - $2,826.00
Posted: 01/17/2013

Job Description:

Duties
Under the direct supervision of the Office Services Supervisor I, the Office Assistant (OA) will serve as the Area's citation clerk, reviewing and processing all CHP 215 citations, Notice to Appear, the CHP 281s, Notice to Correct Violation, and the CHP 267s, Notice of Parking-Registration Violation, on a daily basis.  Preparing the citations and attaching the Department of Motor Vehicle documents to the correct citations each morning on behalf of the Marin Area so that the Court Officer can process the citations with the Marin Superior court and Traffic court.  Other documents processed include:  "Owners Responsibility" memorandums when an officer indicates it on the citation, as well as CHP 411s, Notice of Correction and Proof of Service, correcting minor errors on the citation.  The 215 Clerk is responsible for entering 215s into the computer on a daily basis, reconciling his/her entries with the MIS Daily Transaction Report, clearing up any errors that may occur when entering data off the citations.  Citations have to be filed and purged every six months, and a supply of citations have to be kept fully stocked for the uniform personnel's use.  In addition to citations, the Office Assistant will be responsible helping to answer in-coming telephone calls to Area, processing all out-going mail in the morning and afternoon, refilling the copy machines and the fax machine with paper, and assisting other clerical staff members when the need arises.  The OA will be crossed-trained to serve as back-up to the subpoena clerk.  Cross training with other desks is a possibility when time allows.

Desirable qualifications:
Should have the ability to multitask and work in a fast-paced environment, have excellent organizational skills, and ability to work as a team member with good attendance, punctuality, and dependability, as well as a working knowledge of personal computers and office equipment.

Who may apply
Persons currently in the classification eligible to transfer, lateral transfers, voluntary demotions, reinstatements, those eligible for appointment from a certification list, and employees on a State Restriction of Appointments (SROA) list or designated Surplus.  All applicants will be considered; only the most qualified will be interviewed.

How to apply:
Interested individuals should submit a STD. 678, Examination/Employment Application (Rev. 6/2010), and the Criminal Record Supplemental Questionnaire to the address below.  Please indicate your eligibility in the Explanation Box of the application.  The SROA/Surplus applicants must attach a copy of their letter.  The STD. 678 may be accessed through the California Department Human Resources (CalHR) Web site:  www.calhr.ca.gov.  The criminal supplemental questionnaire may be accessed through the CalHR jobs website at http://jobs.ca.gov/pdf/crsq.pdf.  Please include a copy of this notice with your application.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.



Additional Information:

Working Title Position Number
None Specified 388 - 350 - 1379 - 010
Location County
Corte Madera MARIN
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
02/01/2013 http://www.CHP.Ca.Gov
Contact Unit/Address Contact Name/Phone
350/Marin Area
53 San Clemente Drive
Corte Madera, 94925
Lt. Kinoshita/Sheila Stoneham
(415) 924-1100

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.