Under the direction of the Staff Services Manager I, this position acts as the Editor and full journey level analyst for the Office of Professional Examination Services (OPES). The incumbent is responsible for maintaining OPES’ editorial review processes to ensure that quality standards are maintained and that mission critical licensure examinations conform to professional standards. The AGPA also provides analytical services for the Chief’s strategic initiatives and projects.
Duties include, but are not limited to:
A. Specific Assignments
40% (E) Consult with professional test development staff and supervisors to edit, revise, and/or proof licensure examinations following the Standards for Educational and Psychological Testing (Standards) to ensure examinations are consistent, fair, valid, and legally defensible. Perform difficult work in preparing, revising, reading, proofing, and editing licensure examinations and other related documents and OPES publications. Utilize the Standards and other references to ensure appropriate exam-related content, form, and style; and that documents conform to legal and professional criteria, policies, and publishing practices. Edit documents to ensure that information is presented accurately, logically, clearly, and in the correct syntax.
25% (E) Conduct research and comparative analytical studies to ensure the completeness, accuracy, fairness, validity, and consistency of licensure examinations. Perform research to determine correct documentation and inaccuracies in grammar, correspondence development, layout, and journalistic style. Establish and maintain standards for OPES work projects through development and production of manuals and other documents. Function as point of reference for style and consistency of questions; and provide training to analytical and professional staff. Ensure documents are in correct format as professional representations of the boards, bureaus, and committees, and the DCA.
10% (E) Research and evaluate materials such as marketing publications, management reports, sensitive correspondence, policies and procedures, and examination statistics in order to develop, respond to, revise, or edit them for accuracy, clarity and validity. Recommend alternatives to management when deficiencies are found, and monitor the results of the best alternatives.
10% (E) Provide analytical services for strategic initiatives and special projects directed by the Chief, and prepare action plans to track milestones. Participate in program evaluation, planning, and/or policy analysis, serving as project lead as assigned. Responsible for drafting the annual Section 139 Report to the Legislature and OPES’ narrative for DCA’s Annual Report including OPES’ accomplishments for the past year. Edit and proof management reports, sensitive board correspondence, and related policy reports, charts, tables, and graphs for correctness in format and grammar. Provide statistical support, such as editing data entry information for further analysis by test development staff and specialists.
10% (E) Develop and maintain online and/or hard-copy manuals, brochures, and other OPES publications. Author OPES’ administrative manual to include all OPES administrative policies. Author other brochures and pamphlets for release to boards, bureaus, and committees. Maintain, categorize, and update OPES’ reference library and OPES’ forms, forms list, and forms binders. Create content for and update OPES’ Web page on a regular basis.
5% (M) Provide back-up to the Staff Services Manager I. Participate in team meetings and activities. Directly contribute by cooperating and providing input to establish and improve team cohesion and effort(s). Demonstrate a sensitivity to others and to their ideas and suggestions. Work to establish and maintain a high level of client service and quality product output. Assist in identifying team goals and expectations to meet OPES and department goals. Attend relevant training classes and apply learned knowledge to performance improvement (in all areas). Perform other related duties.
B. Supervision Received
The AGPA reports directly to the Staff Services Manager I, but works independently and also receives assignments from professional test development staff and the OPES Chief.
C. Supervision Exercised
D. Administrative Responsibility
E. Personal Contacts
Has daily contact with OPES staff and management; routinely communicates with staff from the Department; and client agencies (board/bureaus/committees).
F. Actions and Consequences
Failure to provide adequate editorial support as described could compromise OPES’ clients’ ability to administer fair, valid, legally defensible licensure examinations. Ultimately, this could have substantial monetary and political impact on the clients, the Department, licensing examination candidates, and the consumer who may be harmed by candidates being licensed when the examinations do not measure minimum competency.
G. Functional Requirements
The incumbent works up to 40 hours per week in an office setting, with artificial light and temperature control. The ability to use a personal computer and telephone is essential. The position requires bending and stooping to retrieve files; walking, sometimes outdoors in inclement weather; and occasional light lifting, up to 10 – 15 lbs.
H. Other Information
Ensures documents are appropriate professional representations of the boards, bureaus, programs, and the DCA. Works to establish and maintain a high level of client service and quality product output. Assists in identifying team goals and expectations to meet OPES and Departmental goals. The incumbent participates in team meetings and activities. Directly contributes and acts to establish and improve team cohesion and effort by demonstrating sensitivity to others and to their ideas and suggestions. Attends relevant training classes and applies learned knowledge to performance improvement in all areas. Regular and consistent attendance is necessary.
610 - 600 - 5393 - 001
Final Filing Date:
2420 Del Paso Rd, Ste 265 Sacramento, Ca 95834
Mike Newbert 916-575-7269
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