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Salary: $2,953.00 - $3,590.00
Posted: 01/17/2013

Job Description:
The Secretary of State is seeking two permanent, full-time Supervising Program Technicians II in the Uniform Commercial Code/Statement of Information Section of the Business Programs Division. If you enjoy a fast paced and changing environment, this job may be for you. The positions are located in downtown Sacramento, near Light Rail, K Street Mall, and other amenities.

The Duties:
Directs, monitors and evaluates the work of staff, which may include Program Technicians II, Program Technicians, Office Assistants and/or Student Assistants. Maintains performance standards, ensures priorities and goals are accomplished and assignments are properly completed. Prepares technical responses to difficult correspondence, where research, analysis and interpretation of statute or regulations are needed. Interacts professionally with the public, via the telephone, mail, email and in person regarding filing documents and/or information requests, difficult questions or general inquiries. Participates in the scheduling and interviewing of candidates to fill vacancies within the division and makes recommendations on the selection of staff. Trains new employees on office procedures and statutory filing requirements; ensures employees abide by the Agency and Division policies and procedures, civil service practices and policies, and the mission of the Secretary of State’s office. Conducts employee evaluations, initiates letters of commendation, schedules meetings with employees to encourage, motivate and to provide opportunities for individual development. Is responsible for maintaining accurate attendance records, identifying and addressing employee attendance problems, and preparing memos and disciplinary actions and handling complaints that may arise. Prepares weekly and monthly activity reports summarizing the units workload statistics; oversees records maintenance; monitors equipment; assists with evaluating the need for new equipment; oversees office supply orders and orders for repair service of equipment. Works with supervisor or analyst in the initial preparation, modification, and storage of forms and documents.

Desirable Qualifications:
This is a full supervisory position. The ability to learn the technical aspects of the program is needed to direct the work of the staff and work along with the staff on the completion of daily assignments, and to facilitate the efficient review, processing of documents, and resolution of challenges to filing requirements. The supervisor must have operational knowledge of program office equipment and computer systems. The supervisor must have the ability to interact effectively with the public and departmental program personnel, the willingness to learn new duties, and the ability to meet deadlines. The supervisor must be able to take initiative, utilize tact, and be confidential with program and personnel information.

Who May Apply:
Applicants must have current eligibility for permanent, full-time appointment to the Supervising Program Technician II classification. All appointments are subject to State Restriction of Appointment (SROA) provisions. Only the most qualified candidates will be interviewed.

Submit Application To:
Secretary of State
Attn: Roger Vartabedian
1500 11th Street, Suite 475
Sacramento, CA 95814

Final Filing Date: December 14, 2012, or until filled.

Position number: 785-400-9925-006/008__RPA: 12-13-400-089/090 [Ad Refreshed 1/17/13]

Additional Information:

Working Title Position Number
Supervising Program Technician II 785 - 400 - 9925 - xxx
Location County
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Until Filled None Specified
Contact Unit/Address Contact Name/Phone
Human Resources
1500 11th Street, RM 475
Sacramento, CA 95814
Roger Vartabedian
(916) 653-6974

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.