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CALIFORNIA HIGHWAY PATROL, DEPARTMENT OF

Title:  OFFICE ASSISTANT (TYPING)
Salary: $2,143.00 - $2,826.00
Posted: 11/30/2012

Job Description:

Duties:  Under the direct supervision of the Office Services Supervisor I, the Office Assistant (OA)would serve as the Area's timekeeper clerk, processing all 415 s, Daily Field Records, verifying all the information is correct and all STD 634s, Absence and Additional Time Worked Reports, keeping the CHP 444, Summary Sheet of Absence Requests, book up to date and reconciling all Area injury STD 634s with CHP 121s, Employer's Report of Occupational Injury or Illness, verifying the information on the STD 634s for injury or illness of all employees is correct, sending all STD 634s and CHP 415s corrections to Personnel in a timely manner.  Also, processing and submitting CHP 65As, Alternate Workweek Certification-Uniform prior to the start of the month for uniform personnel who are working an alternate schedule, and CHP 610s, Representation Reporting, filled out by the union representative for uniform personnel after completing CAHP matters are processed and submitted by the timekeeper.

The main function of the timekeeper is to review all CHP 415s, processing the end of the month reports and route overtime to Golden Gate Division and Headquarters in a timely manner.  Checking 415s on a daily basis, reconciling entry with the CARS reports and MIS Daily Transactions Reports, working closely with the Area sergeants and lieutenants.  Inspect incoming overtime CHP 415s and work sheets, keeping Area copies in the overtime file in preparation for the end of the month reconciliation reporting.  In addition to timekeeping, the OA will help in answering the telephones and assist other clerical staff members when the need arises.  It is expected that the OA will be cross-trained as a back-up to the CHP 180 desk and cross-train with other OAs if desired.

Desirable Qualifications:  Should have the ability to multitask and work in a fast-paced environment, with excellent organizational skills, ability to work as a team player, good attendance with punctuality and dependability, as well as a working knowledge of personal computers and office equipment.

Who may apply:  Persons currently in the classification eligible to transfer, lateral transfers, voluntary demotions, reinstatements, those eligible for appointment from a certification list, and employees on a State Restriction of Appointments (SROA) list or designated Surplus.  All applicants will be considered; only the most qualified will be interviewed.

How to apply:  Interested individuals should submit a STD. 678, Examination/Employment Application (Rev. 6/2010), and the Criminal Record Supplemental Questionnaire to the address below.  Please indicate your eligibility in the Explanation Box of the application.  The SROA/

Surplus applicants must attach a copy of their letter.  The STD. 678 may be accessed through the California Department Human Resources (CalHR) Web site:  www.calhr.ca.gov.  The criminal supplemental questionnaire may be accessed through the CalHR jobs website at http://jobs.ca.gov/pdf/crsq.pdfPlease include a copy of this notice with your application.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.



Additional Information:

Working Title Position Number
None Specified 388 - 350 - 1379 - 002
Location County
Corte Madera MARIN
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
12/14/2012 http://www.CHP.Ca.Gov
Contact Unit/Address Contact Name/Phone
350/Marin Area
53 San Clemente Drive
Corte Madera, 94925
Sheila Stoneham/Lt. Kinoshita
(415) 924-1100

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.