Duties: Under the direct
supervision of the Office Services Supervisor I, the Office Assistant (OA)would
serve as the Area's timekeeper clerk, processing all 415 s, Daily Field Records,
verifying all the information is correct and all STD 634s, Absence and Additional
Time Worked Reports, keeping the CHP 444, Summary Sheet of Absence Requests,
book up to date and reconciling all Area injury STD 634s with CHP 121s, Employer's
Report of Occupational Injury or Illness, verifying the information on the STD
634s for injury or illness of all employees is correct, sending all STD 634s
and CHP 415s corrections to Personnel in a timely manner. Also, processing and
submitting CHP 65As, Alternate Workweek Certification-Uniform prior to the start
of the month for uniform personnel who are working an alternate schedule, and
CHP 610s, Representation Reporting, filled out by the union representative for
uniform personnel after completing CAHP matters are processed and submitted by
The main function of the timekeeper is to review all CHP 415s,
processing the end of the month reports and route overtime to Golden Gate
Division and Headquarters in a timely manner. Checking 415s on a daily basis, reconciling
entry with the CARS reports and MIS Daily Transactions Reports, working closely
with the Area sergeants and lieutenants. Inspect incoming overtime CHP 415s
and work sheets, keeping Area copies in the overtime file in preparation for
the end of the month reconciliation reporting. In addition to timekeeping, the
OA will help in answering the telephones and assist other clerical staff
members when the need arises. It is expected that the OA will be cross-trained
as a back-up to the CHP 180 desk and cross-train with other OAs if desired.
Desirable Qualifications: Should have the ability to
multitask and work in a fast-paced environment, with excellent organizational
skills, ability to work as a team player, good attendance with punctuality and
dependability, as well as a working knowledge of personal computers and office
Who may apply: Persons currently in the
classification eligible to transfer, lateral transfers, voluntary demotions,
reinstatements, those eligible for appointment from a certification list, and
employees on a State Restriction of Appointments (SROA) list or designated Surplus.
All applicants will be considered; only the most qualified will be interviewed.
How to apply: Interested individuals should submit a
STD. 678, Examination/Employment Application (Rev. 6/2010), and the Criminal
Record Supplemental Questionnaire to the address below. Please indicate your
eligibility in the Explanation Box of the application. The SROA/
Surplus applicants must attach a copy of their letter. The STD. 678 may be accessed through the California Department Human Resources (CalHR) Web site: www.calhr.ca.gov.
The criminal supplemental questionnaire may be accessed through the CalHR jobs
website at http://jobs.ca.gov/pdf/crsq.pdf. Please include a copy of
this notice with your application.
Although the intent is to fill this vacancy as soon as
possible, the exact duration of the selection process can vary and is unknown
at this time.