The Legal Secretary will report to the Manager, Board Administration & Regulatory Coordination Unit and work directly with the Office of Legal Affairs (OLA) 18 staff counsels, chief counsel, and the assistant chief counsel. OLA maintains primary responsibility to ensure compliance with statutory requirements necessary for adoption of regulations and assists the Attorney General's Office with the defense and enforcement of these regulations.
The successful incumbent will be responsible for assisting the OLA legal staff with a wide-variety of difficult typing and clerical assignments; prepare and process legal correspondence, petitions, briefs, legislation measures, legal opinions, pleadings, motion, and dispositions; prepare inter-office and inter-agency memoranda and letters; maintains follow-up records relating to legal matters in process and ensure that legal notices and other legal forms are prepared and processed to meet legal requirements and deadlines; develop, organize and maintain a database of OLA's legal opinions so staff counsels can provide consistent and complete advice to Air Resources Board (ARB) division staff and to the local air districts.
The successful incumbent will assist the public records act coordinator and attorneys in reviewing and responding to discovery (a pre-trial litigation process to obtain information before trial). Assist in research and retrieve discovery requests such as interrogatories, requests for admissions, requests for documents, and depositions from the OLA Concordance database. Work closely with staff counsels in locating and compiling the support documents to submit to the United States Environmental Protection Agency for federal Clean Air Act waivers and authorizations. Create and maintain a database to track all pending and approved waivers and authorizations.
The incumbent will attend ARB's monthly Board meetings in Sacramento and throughout the State. Assist the Clerk of the Board in overseeing the operations of the hearings; run the staff PowerPoint presentations and speaker timer, and checks all the microphones. Provide back-up assistance to the Board Administration and Regulatory Coordination Unit staff as needed.
Competitive candidates should have working knowledge and experience with legal documents and processes, be professional and have strong organizational, communication, attention to detail, and excellent computer skills. Applicants must have the ability to work independently with good judgment and work cooperatively and effectively with others; ability to communicate and give direction; ability to display tact and poise; ability to be pro-active and able to define logistical problems and act decisively; and the ability to work effectively under pressure to meet short deadlines and last minute changes. The incumbent may be required to work overtime and travel occasionally.
The most highly desirable candidates will possess:
Proficiency in Microsoft Word and Outlook applications, working knowledge of Excel, Access, and Concordance database;
Excellent communication, writing, and editing skills;
Ability to work effectively and cooperatively with a diverse working environment, including the public, and other government agencies;
Strong interpersonal, leadership, and project management skills are absolutely necessary;
Ability to work proactively and efficiently on multiple projects with strict deadlines is expected;
Creative, self starter, with the ability to tackle challenges effectively;
Flexibility and willingness to learn and thrive in an environment of change;
Punctuality and good attendance is required;
WHO MAY APPLY:
Qualified Senior Legal Typist and Office Technician candidates are encouraged to apply. Duties will be adjusted based on classification level.
Applicants will be screened and only the most qualified candidates will be interviewed. This vacancy may be subject to SROA/Surplus provisions. Surplus applicants must attach a copy of their surplus letter with a completed standard State application (STD 678). On page one of your State application you must clearly indicate the basis of your eligibility: list appointment, transfer, SROA, surplus, re-employment, or reinstatement.
If interested, please submit a completed standard State application (STD 678) and any other relevant documents (e.g. unofficial transcript, copy of degrees, resume, etc.) to the attention of Lori Andreoni at the address indicated below.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.