The California Transportation Commission employees are impacted by the 2012 Personal Leave Program (PLP 2012) which provides for one day a month of leave through June 2013. The salary reduction from the base salary rates above is 4.62%
SELECTION CRITERIA - -
• SROA/Surplus employees are encouraged to apply.
• Transfers, reinstatements, or recruitment from the employment list may be considered. Consideration may be given to applicants on another Department’s employment list, provided the criteria are met to transfer the eligibility from the employment list to DGS’ employment list
• Applications will be evaluated based on eligibility and desirable qualifications and interviews may be scheduled.
• Applicants may need to provide a copy of a valid typing certificate, if a job offer is made, indicating they can type at a minimum of 40 words per minute.
Under the general direction of the Executive Director, the incumbent performs a variety of routine and difficult clerical tasks required for the day to day operations of the California Transportation Commission. The incumbent is expected to consistently exercise a high degree of initiative, independence, and originality in performing assigned tasks.
In order to provide administrative support to the Executive Director the incumbent:
• Ensures the Executive Director’s scheduling priorities are appropriately reflected in his/her calendar.
• Reviews subject matter and ensure appropriate entities including; Federal, State, Regional Agencies, Commissioners, and staff are included for attendance.
• Prepares documents, reports, and/or briefing materials needed for meetings.
• Provides the Executive Director with an itinerary of the day’s activities and scheduled meetings.
• Monitors and updates weekly status meeting to provide itineraries for upcoming weeks and identifies conflicts pertaining to the Executive Director’s schedule.
• Maintains communication so that the Executive Director is notified of all changes to the schedule and has all documents and briefing materials prior to meetings.
• Briefs the Executive Director on actions taken during his/her absence.
ESSENTIAL FUNCTIONS (continued)
In order to ensure travel arrangements and claims are in accordance with the State Administrative Manual policies and procedures the incumbent:
• Prepares travel arrangements for Commissioners, Executive Director and staff, including out-of-state/country travel.
• Prepares Commissioners', Executive Director’s and staff’s travel itineraries.
• Provides support to Commissioners and Commissioners’ assistants pertaining to administrative matters.
In order to ensure critical deadlines are met and confidential material is secure, the incumbent:
• Maintains a log of mail or items for action for the Executive Director, distributes referrals/assignments to proper staff.
• Assigns to appropriate staff member for reply, if necessary.
• Tracks, monitors and evaluates the progress and completion of assignments to ensure that all deadlines are met.
• Maintains confidential and administrative files.
In order to direct and act as backup to Commission Staff the incumbent:
• Receives and screens incoming telephone calls and visitors (including local partners, officials from other governmental entities, the Business, Transportation and Housing Agency staff, and the Governor’s Office).
• Directs all technical policy-related questions to appropriate staff.
KNOWLEDGE AND ABILITIES
• Modern office methods, supplies and equipment.
• Business English and correspondence.
• Principles of effective training.
• Perform difficult clerical work, including ability to spell correctly.
• Use good English.
• Make arithmetical computations.
• Follow oral and written directions.
• Evaluate situations accurately and take effective action.
• Read and write English at a level required for successful job performance.
• Prepare correspondence independently utilizing a wide knowledge of vocabulary, grammar and spelling.
• Communicate effectively.
Ability to: Type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material.
WORK ENVIRONMENT, PHYSICAL OR MENTAL ABILITIES
The incumbent may be required to sit for long periods of time using a keyboard and video display terminal. Also, the incumbent must be able to develop and maintain cooperative working relationships. Interact well with high level officials.
• Demonstrated ability to act independently.
• Demonstrated ability to communicate effectively, both orally and in writing.
• Demonstrated ability to meet competing deadlines and changing priorities.
• Familiarity of personal computers, Microsoft Word, Excel, and Lotus Notes.
• Familiarity with Commission’s mission, organization, policies, and procedures; Federal and State laws and regulations; concepts and terminology relating to transportation planning; sources of funding transportation programs.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.