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Salary: $3,658.00 - $4,446.00
Posted: 02/20/2013

Job Description:

The Transactions & Benefit Services Unit has relocated to Elk Grove. Located right off of of Highway 99, Laguna/Bond Road exit. This location offers free parking.


It is not necessary to resubmit your application if you have previously applied.

In order to apply and be considered for this position, all applicants must submit a completed Standard State Application Form (Std. 678) available at, under “My Profile.”

Your state application must indicate you are applying for the Senior Personnel Specialist position 042-230-1317-VAR. In the Explanations section on the State application (STD. 678), all applicants must clearly indicate the basis of their eligibility (i.e., lateral transfer, list, reinstatement, SROA, etc.). If your eligibility is based on an examination, you must submit a copy of your examination results with your application. Appointment may be subject to SROA/Surplus restrictions. SROA and Surplus applicants must attach a copy of their surplus letter with their application.

You must have current certification, list, lateral, or reinstatement eligibility to apply for this vacancy.


Under the general direction of the Personnel Supervisor II, the Senior Personnel Specialist serves as the expert staff resource responsible for a full range of the most difficult, complex and sensitive personnel/payroll issues. The incumbent must ensure the provisions of the Federal Court Receivership are met.


Independently responsible for researching, interpreting and applying appropriate laws, rules, regulations, procedural manuals and a wide variety of Bargaining Unit contract language for 19 Units and excluded staff for a variety of Personnel actions. Directly responsible for processing a full range of routine and complex personnel transactions including, but not limited to, appointments, separations, changes in retirement, alternate ranges movement and time base changes; processing/keying payroll, processing Benefit documents including, but not limited to, health, dental, COBEN, cobra and flex elect; determining salary rates for all hires; reconciling attendance and submitting payroll documents to the State Controller’s Office; provides advice and assistance to employees and management on various transactions issues; interacts with control agencies and other State departments in researching and responding to inquiries. Verifies appropriate pay is issued; establishes, maintains and clears accounts receivables as appropriate; complies with Court Ordered wage assignments to establish, modify and/or cancel garnishments.

Directly responsible for processing, monitoring and maintaining routine and complex Non- Industrial Leave and family and medical leave entitlements, such as, the Family Medical Leave Act/California Family Rights Act, Pregnancy Disability Leave, Catastrophic Time Bank, Workers Compensation, State Disability Insurance, and Family Transfer of Leave Credits cases. Ensures employee entitlements are identified and applied, which includes calculating appropriate leave usage, inputting to the California Leave Accounting System database, reviewing complex detailed medical certifications provided by health care providers; interprets and applies State and Federal laws, regulations, and Bargaining Unit language related to the applicable entitlements.

Conducts training on timekeeping, attendance reporting and new employee orientation for programs within the California Correctional Health Care Services (CCHCS) Support Division. Independently responsible for preparing various written reports and correspondence regarding personnel/payroll matters.

Serves as a Personnel liaison for CCHCS medical staff at institution assignments and the CCHCS Regional Personnel offices for complex personnel related transactions; provides one on one consultation for technical, administrative and highly professional staff within CCHCS Support Division.

Assists in the development of policies and procedures related to personnel transactions. Processes the most complex Personnel transactions related documents/reports as needed. Performs other related duties as required.


Knowledge of: Current office methods, procedures, equipment, and basic math principles. Laws, rules, regulations, and bargaining contract provisions affecting personnel record keeping, personnel transactions, payroll, and certification processes used in State departments.

Ability to: Think logically, multitask, and apply laws, rules, regulations, and bargaining contract provisions concerning personnel transactions; independently interpret and use reference material; give and follow directions; gather data; design and prepare tables, spreadsheets, and charts; advise employees of their rights; consult with supervisors on alternative actions which they may take on various transaction situations; communicate effectively; operate a computer keyboard/terminal; establish and maintain cooperative working relations with those contacted during the course of the work; organize and prioritize work; create/draft correspondence; maintain personnel records. Represent the department on intra/interdepartmental teams; coordinate a variety of personnel/payroll transactions; research critical transactions and recommend alternative solutions.


Special Personal Characteristics: Accuracy and thoroughness in performance of tasks and ability to work in harmony with others in both professional and clerical occupational groups. Excellent skills in grammar, spelling, punctuation, and proper usage of the modern English language. Ability to interpret written material; edit written material; write effectively; analyze written and numerical data accurately, and follow oral and written instructions; clear and concise expression and oral presentations, written reports and correspondence.

All methods of appointment may be considered. Applications will be screened and only the most competitive candidates will be invited for an interview.

Benefits information can be found on the California Department of Human Resources website,, and the California Public Employees Retirement System website, .

This advertisement may be used for other vacancies that occur during this posting.

The term VAR in the position number indicates that multiple vacancies exist for this classification.

* Through June 30, 2013, full-time employees’ monthly pay will be reduced by 4.62% in exchange for eight (8) hours of leave. Part-time employees shall be subject to the pay reduction on a pro-rated basis consistent with their time base.

Additional Information:

Working Title Position Number
Senior Personnel Specialist 042 - 230 - 1317 - VAR
Location County
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Until Filled None Specified
Contact Unit/Address Contact Name/Phone
Transactions & Benefit Services
PO Box 4038
Sacramento, CA 95812-4038
Olivia Guajardo

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.