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STATE HOSPITALS, COALINGA STATE HOSPITAL

Title:  PROGRAM ASSISTANT (MENTAL DISABILITIES-SAFETY)
Salary: $6,553.00 - $7,226.00
Posted: 06/28/2012

Job Description:
MAJOR TASKS, DUTIES, AND RESPONSIBILITIES: Under the Program Director (PD) (Mental Disability – Safety), the Program Assistant (PA) (Mental Disability – Safety) provides direct assistance in administering all aspects of the 24-hour/day Treatment Program (Program). The Program is comprised of a number of living units where wellness and recovery services are provided to forensically committed individuals who are in various stages of recovery from the effects of mental disabilities or disorders. The PA works closely with the Chiefs of Social Work and Rehabilitation Therapy in the coordination and supervision of discipline members assigned to the Program. The PA may assume the role of the PD in the Director's absence. DEVELOPMENT AND DELIVERY OF RECOVERY SERVICES Assist in ensuring effective wellness and recovery team processes and relationships, by developing effective lines of communication and establishing clear roles and responsibilities for each team member. Hold and facilitate the monthly meeting of assigned Social Work staff and the bimonthly meeting of Rehabilitation Therapy staff to plan for service delivery, ensure professional coverage, and address any work-relationship issues that impact program operations. Monitor and evaluate the effectiveness of the recovery program and its component parts to ensure service quality and availability are in keeping with accepted standards. Responsible for monitoring the monthly Health Information Management Department (HIMD) audit to ensure compliance with audited standards of service delivery and documentation. Responsible for timely distribution and completion of the monthly Continued Stay forms and any required reporting to the Utilization Review Coordinator. Provide direct treatment groups or services consistent with expectations of the DMH Treatment Enhancement workgroups and the implementation requirements of the Recovery-oriented service delivery model. OPERATIONAL PERFORMANCE Promote an attitude, knowledge base, and environment conducive to meeting hospital goals for service delivery based on principles of Wellness and Recovery, and Psychiatric Rehabilitation. Attend and participate in the weekly Program Management Team meeting. Utilizing knowledge of strategic planning and program evaluation, assist in defining program goals and objectives to meet community and forensic service requirements and the individuals’ needs for services, which comply with both the Department of Mental Health (DMH) Long-Term Services and the Coalinga State Hospital (CSH) strategic plans. Assist with maintaining standards to meet Civil Rights for Institutional Persons Act, Joint Commission on Accreditation of Healthcare Organizations, and Licensure standards. Act as Program Officer of the Day on a rotating basis. Act as the PD during Director’s absence. Responsible for maintaining a monitoring system to ensure that clinical staff is informed of new and updated Hospital policies and procedures. Promote a safe work environment by ensuring that staff adheres to Program and Hospital safety policies and procedures. Assist in the recruitment, selection and allocation of clinical staff assigned to Program. Ensure all licensed clinical staff is in possession of a current license. Responsible for monitoring and ensuring that the yearly budgets for recreation activities and equipment/supplies are expended, in an appropriate and timely manner. Act as the Program’s Forensic liaison with the courts and other hospital departments or service areas, demonstrating effective problem-solving abilities to address forensic issues and conflicts. Maintain the program’s court calendar and subpoena distribution system to assure compliance with directions from the courts.PERSONNEL MANAGEMENT AND SUPERVISION. Provides direct administrative supervision of Clinical Social Workers and Rehabilitation Therapists. Completes annual performance appraisal evaluations on all supervisees in a timely manner; ensures evaluations are accurate and appropriate; and essential duties are identified on the duty statements. Assists in ensuring that performance standards are maintained as required by Hospital policy and relevant State law including timely clinical evaluations, histories, and interdisciplinary notes for each individual served. Promotes equal employment practices as well as nondiscriminatory delivery of services to individuals; assures nondiscriminatory opportunity to employment and promotions.Assists staff in problem solving and meets with clinical staff as required to promote effective individual care, address unresolved issues, and clarify program performance objectives.Communicate effectively to all staff that sexual harassment and behavior that may lead to sexual harassment is unacceptable in the work place. Monitor the performance of all employees to ensure the workplace is free from sexual harassment.Identify training needs for all assigned staff members and assure, in cooperation with the program’s training coordinator, that needed training is provided.Reviews overtime and use of unscheduled time off, audit for patterns and trends, and provide recommendations for improvement and/or initiate corrective action. RELATIONSHIPS WITH OTHER AGENCIES AND THE PUBLIC. Maintains positive and effective relationships with DMH headquarters and other CSH programs or service areas, consistent with the hospital’s stated mission and values. Assists in the maintenance of good, strong and open relationships with agencies and courts involved in the transition of individuals to their next dispositional site (including representatives from CONREP, BPT, Superior Court, Parole, and another State Hospital).Assists in collecting programmatic or outcome related data to inform CSH or other agencies involved in post-hospital placements. “All methods of appointment may be considered. This advertisement will be used for this and other vacancies that may occur during this posting and future Permanent/Full-time and/or Limited Term/Full Time vacancies that may occur at DSH-Coalinga. Applications will be screened and only the most competitive will be invited for an interview.”

Additional Information:

Working Title Position Number
Program Assistant (Mental Disabilities- Safety) 437 - xxx - 8102 - xxx
Location County
Department of State Hospitals - Coalinga FRESNO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Until Filled http://www.dsh.ca.gov
Contact Unit/Address Contact Name/Phone
Selection Services
PO Box 5002
Coalinga, 93210
Tammy Rivera
(559) 935-4305

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