The California Department of Forestry and Fire Protection (CAL FIRE) is a statewide organization comprised of over 3,800 permanent and 1,400 seasonal employees. The mission of the Department is to serve and safeguard the people and protect the property and resources of California.
CAL FIRE is an equal opportunity employer, providing equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age or sexual orientation. CAL FIRE offers well-paying careers and opportunities for advancement.
When you join CAL FIRE, you join a family of employees that function as a team. You will build trust and friendship with your co-workers, as together you respond to emergencies and challenging situations. CAL FIRE provides employees with a variety of career choices and opportunities. We hope that you will consider a rewarding and challenging career with us!
DUTIES OF THE POSITION:
Under the general supervision from the Senior Accounting Officer (Supervisor) in charge of the Departmental Accounting Office, Emergency Response Billing Unit, the incumbent performs the following functions:
Specific duties and responsibilities include, but are not limited to the following:
45% *Reviews emergency response wildfire invoices from the United States Forest Service (USFS), California Department of Corrections and Rehabilitation, and contract counties to ensure appropriate incidents, CALSTARS accounting codes (i.e., index codes, object codes, and program cost) are used. *Reviews the FC-77 (Camp/Center Emergency Time Report) to determine if appropriate incident, fiscal year and accounting codes are used. *Inputs invoice data in the Financial Accounting Module Enhancement (FAME) system. *Reviews claims schedule face sheets to ensure correct appropriation and funding. *Prepares spreadsheets showing invoices received and processed and distributes to regions for responses. *Follows up with units for pending invoices and prepares quarterly outstanding lists for the Southern and Northern Regions. All reviews are made in accordance with the State Administrative Manual, CAL FIRE policies and procedures, various cooperative contract agreements (such as the California Cooperative Wildland Fire Management and Stafford Act Response Agreement and the California Fire Assistance Agreement) and cost share agreements as applicable.
25% *In accordance with the State Administrative Manual, California Government Code, Collective Bargaining Agreements (MOUs), FEMA/Fire Assistance Management Grant policies and procedures and CAL FIRE policies and procedures, compiles expenditures charged to incident emergencies to develop detailed cost recovery packages utilizing the automated Activity Reporting and Cost program for reimbursement of CAL FIRE’s emergency response activity costs.
25%*Reviews audits for allowability and subsequent reimbursement the following based on incident numbers: vendor invoices, CAL FIRE field office expense claims (FC-33, GC-77, etc.), aviation reports from the AIMS system and incident specific travel claims. *Reviews cost reports, correct any charges not applicable, and ensure that the correct billing rates are charged and make any necessary changes to the ARC program. *Reviews source document detail to determine if incident costs are charged to the correct fund for the emergency response.
Other duties as required.
*These are the essential functions for this position. Essential functions are those functions that the individual who holds the position must be able to perform unaided or with the assistance of a reasonable accommodation.
HOW TO APPLY:
Include position number 541-022-1741-037 and the working title in the Job Title Section of the Examination and/or Employment Application (STD. 678). Please send your completed STD. 678 and resume to CAL FIRE Departmental Accounting Office, Attention: Michelle Lawrence, P.O. Box 944246, Sacramento, California 94244-2460.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
Learn all about it.
Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.