Title: ADMINISTRATIVE ASSISTANT I Salary: $3,658.00 - $4,792.00 Posted: 05/01/2014
**IMPORTANT NOTICE** As required by the department's rules of conduct, all employees of the Franchise Tax Board (FTB) must be in compliance with the California revenue and taxation code. During the background investigation portion of the hiring process, FTB will review return information to verify California state income tax compliance. Any failure to comply with the California revenue and taxation code may prevent you from being hired at FTB. You must verify your filing status by calling 1-800-852-5711 to resolve any potential tax compliance issues, prior to submitting your application and seeking employment with FTB. All applicants not currently employed with the Franchise Tax Board will be subject to a pre-employment background investigation. The investigation will consist of completion of a pre-employment questionnaire, fingerprinting, and an inquiry to the Department of Justice to disclose criminal records. We comply with the Americans with Disabilities Act. Persons with hearing or speech impairments call TTY/TDD 800.735.2929.
JOB DESCRIPTION :
Under the general direction of the Division Chiefs (CEA) for the Audit and Administrative Services Divisions, the incumbent performs administrative assistant and secretarial duties including: assisting administrators and special study teams in completing projects and reports and in meeting deadlines; providing staff assistance on sensitive departmental or program issues; and interacting with all levels of staff
Duties specific to the Executive Office include: setting and prioritizing the division chiefs’ appointments and meeting schedules; maintaining the files of correspondence, project reports, papers, etc. used by management and analytical staff and attending meetings, recording and summarizing information and distributing as required. This position is designated as confidential.REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES :
Knowledge of office management principles, methods, and procedures.
Excellent verbal and written communication skills.
Ability to work independently.
Ability to analyze situations to effectively determine its importance and respond appropriately.
Ability to supervise the staff of an administrative office.
Proficiency in MS Word, Excel, Outlook, PowerPoint and Visio.
Strong interpersonal and customer service skills.
Strong organizational and multi-tasking skills.
WHO MAY APPLY : Current state employees with status in the above classification or lateral transfers from an equivalent class, former state employees who can reinstate into this class or persons who are reachable on a current employment list for this classification. A training and development assignment (T & D) will also be considered. All appointments are subject to SROA/Surplus hiring provisions. Surplus candidates must submit an application packet as outlined in this bulletin with a copy of their surplus status letter in order to be considered.
HOW TO APPLY :
Interested applicants must submit a package containing ALL of the following items:
SUPPLEMENTAL APPLICATION :
In order to be considered for this position, interested candidates must submit a supplemental application. Your response must be no more than one type-written page in length, using 12-point font, 1-inch standard margins and include your first and last name in the upper right-hand corner of the page. Respond to the following supplemental statement:
Give an example of a project where you have assisted an executive staff member to ensure that the outcome was successful.
Please also include the following information as it relates to your response:
How long you held the position(s)
A supervisor’s name(s) who can verify the information
*A completed application includes the position title, position number and contact person’s name in the job title line, and must be signed. Candidates who do not submit all of the required documents (incomplete application packages) will be eliminated from the selection process. All submitted information will be screened and the most qualified candidates will be invited to an interview. FTB EMPLOYEES MUST HAND DELIVER OR ROUTE TO: Kathy Carel at M/S A-166. Candidates not currently employed by the Franchise Tax Board must send their application package to the address shown below. Multiple positions may exist for this vacancy.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
Learn all about it.
Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.