Job Description: This vacancy is Limited Term (24months) with the possibility of becoming Permanent
The Office of Human Resources in the Department of Consumer Affairs (DCA) has a vacancy to serve as a Personnel Specialist. We are looking for an organized and professional individual with excellent communication and customer service skills. Candidates with working knowledge and experience in personnel transactions are highly encouraged to apply. Under the direction of the Personnel Supervisor, the Personnel Specialist performs personnel transactions work for an assigned group of reporting units. The experienced and fully trained incumbent acts independently in evaluating and processing various complex and sensitive personnel transactions in compliance with applicable bargaining unit, contract/MOU language, departmental policies and procedures, CalHR/SPB/SCO laws and rules and DCA management and clients’ expectations.
Duties include, but are not limited to:
Reviews appointment documents for completeness, obtains missing documents from client. Determines eligibility for reinstatements, transfers, and list appointments, determines appropriate salary and probationary codes. Keys various types of employee information, leave data and payroll actions into the appropriate automated data bases. Determines benefit eligibility requirements and rules that apply to various time bases, contracts or MOUs.
Reviews separation forms, works closely with Cashiering, Accounting and C&P analysts to ensure all clearances are obtained before an employee separates from the Department. Reviews attendance reports, audits leave usage, researches and resolves discrepancies, makes corrections to HRIS data base to ensure accuracy. Reconciles and certifies payroll monthly. Reviews PAR and payroll documents to ensure accuracy.
Researches and resolves pay issues: establishes or modifies accounts receivables and garnishments, processes salary advances and requests for lost or destroyed warrants. Researches and evaluates personnel transactions as requested by the supervisor and makes appropriate recommendations. Attends training classes for personal and professional development. Participates in information sharing meetings. Completes special projects as assigned.
DESIRABLE QUALIFICATIONS: Candidates who are highly motivated, independent, and customer service oriented, have initiative, time management skills, and detail-oriented, be able to communicate effectively both orally and in writing, demonstrate good judgment when interacting with the public and professional staff, ability to work under pressure and perform multiple tasks with accuracy, precision and neatness. Must work effectively with all levels of staff, have excellent computer skills, have excellent attendance, and have a desire for personal and professional development.
WHO MAY APPLY: Eligible candidates who are current state employees with status in the above classification or lateral transfers in an equivalent class, former State employees who can reinstate into this class or persons who are reachable on a current employment list for this classification. All methods of appointments, including Training and Development (T&D) Assignments will be considered. All interested applicants must submit a standard State Application Form STD 678 (Rev. 6/2010) with original signature, and must clearly indicate the basis of their eligibility in the “Explanations” section of the STD 678. SROA and Surplus candidates are encouraged to apply. Appointment is subject to SROA and State Surplus policies. Surplus candidates must submit a copy of their surplus status letter. Applications will be screened and only the most qualified applicants will be considered for an interview.
All applicants, regardless of the type of eligibility, must meet the Minimum Qualifications of the classification. To view the Minimum Qualifications, please go to http://www.calhr.ca.gov/state-hr-professionals/Pages/job-descriptions.aspx and enter the Classification Code or Title you wish to review. In addition, please attach all required supporting documents (i.e. transcript/diploma, license and/or required certificate) to your application.
Applications will be screened and only the most qualified applicants will be considered for an interview.
All appointments are subject to approval of the Office of Human Resources.
DCA is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.
610 - 740 - 1303 - 028
Final Filing Date:
Office of Human Resources 1625 N. Market Blvd. N-321 Sacramento, 95834
Stacia Tatum 916-574-8379
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.