~~~PENDING OFFICE OF HUMAN RESOURCES APPROVAL~~~

The Department of Consumer Affairs’ (DCA) Office of Human Resources is looking for an organized and professional individual with excellent communication and customer service skills to serve as a Personnel Specialist. Candidates with working knowledge and experience in personnel transactions are highly encouraged to apply. Under the direction of the Personnel Supervisor, the Personnel Specialist performs personnel transactions work for an assigned group of reporting units. The experienced and fully trained incumbent acts independently in evaluating and processing various complex and sensitive personnel transactions in compliance with applicable bargaining unit, contract/MOU language, departmental policies and procedures, DPA/SPB/SCO laws and rules and DCA management and clients’ expectations. Duties include, but are not limited to:

Reviews appointment documents for completeness; obtains missing documents from client. Determines eligibility for reinstatements, transfers, and list appointments; determines appropriate salary and probationary codes. Keys various types of employee information, leave data and payroll actions into the appropriate automated data bases. Determines benefit eligibility requirements and rules that apply to various time bases, contracts or MOUs.

Reviews separation forms; works closely with Cashiering, Accounting and C&P analysts to ensure all clearances are obtained before an employee separates from the Department. Reviews attendance reports; audits leave usage; researches and resolves discrepancies; makes corrections to HRIS data base to ensure accuracy. Reconciles and certifies payroll monthly. Reviews PAR and payroll documents to ensure accuracy.

Researches and resolves pay issues: establishes or modifies accounts receivables and garnishments; processes salary advances and requests for lost or destroyed warrants. Researches and evaluates personnel transactions as requested by the supervisor and makes appropriate recommendations. Attends training classes for personal and professional development. Participates in information sharing meetings. Completes special projects as assigned.

DESIRABLE QUALIFICATIONS: Candidates who are highly motivated, independent, and customer service oriented; have initiative, time management skills, and detail-oriented; be able to communicate effectively both orally and in writing; demonstrate good judgment when interacting with the public and professional staff; ability to work under pressure and perform multiple tasks with accuracy, precision and neatness. Must work effectively with all levels of staff; have excellent computer skills; have excellent attendance, and have a desire for personal and professional development.

WHO MAY APPLY: Eligible candidates who are current State employees with status in the above classification or lateral transfers from an equivalent class, former State employees who can reinstate into this class, or persons who are reachable on a current employment list for this classification. All methods of appointment, including Training and Development Assignments (T&D) will be considered. All interested applicants must submit a standard State Application Form STD 678 (with original signature), and must clearly indicate the basis of their eligibility in the ‘Explanations’ section of the STD 678. Only the most qualified candidates will be interviewed. Appointment is subject to SROA and State surplus policies. Surplus candidates must submit a copy of their surplus status letter. A 60-day candidate pool will be established for subsequent vacancies. Free parking is available.

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