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CONSUMER AFFAIRS, DEPARTMENT OF

Title:  PERSONNEL SPECIALIST
Salary: $2,602.00 - $4,189.00
Posted: 01/10/2014

Job Description:
The Office of Human Resources in the Department of Consumer Affairs (DCA) has (3) vacancies to serve as Personnel Specialists. We are looking for organized and professional individuals with excellent communication and customer service skills. Candidates with working knowledge and experience in personnel transactions are highly encouraged to apply. Under the direction of the Personnel Supervisor, the Personnel Specialist performs personnel transactions work for an assigned group of reporting units. The experienced and fully trained incumbent acts independently in evaluating and processing various complex and sensitive personnel transactions in compliance with applicable bargaining unit, contract/MOU language, departmental policies and procedures, CalHR/SPB/SCO laws and rules and DCA management and clients’ expectations.

Duties include, but are not limited to:

Reviews appointment documents for completeness; obtains missing documents from client. Determines eligibility for reinstatements, transfers, and list appointments; determines appropriate salary and probationary codes. Keys various types of employee information, leave data and payroll actions into the appropriate automated data bases. Determines benefit eligibility requirements and rules that apply to various time bases, contracts or MOUs.

Reviews separation forms; works closely with Cashiering, Accounting and C&P analysts to ensure all clearances are obtained before an employee separates from the Department. Reviews attendance reports; audits leave usage; researches and resolves discrepancies; makes corrections to HRIS data base to ensure accuracy. Reconciles and certifies payroll monthly. Reviews PAR and payroll documents to ensure accuracy.

Researches and resolves pay issues: establishes or modifies accounts receivables and garnishments; processes salary advances and requests for lost or destroyed warrants. Researches and evaluates personnel transactions as requested by the supervisor and makes appropriate recommendations. Attends training classes for personal and professional development. Participates in information sharing meetings. Completes special projects as assigned.

DESIRABLE QUALIFICATIONS: Candidates who are highly motivated, independent, and customer service oriented; have initiative, time management skills, and detail-oriented; be able to communicate effectively both orally and in writing; demonstrate good judgment when interacting with the public and professional staff; ability to work under pressure and perform multiple tasks with accuracy, precision and neatness. Must work effectively with all levels of staff; have excellent computer skills; have excellent attendance, and have a desire for personal and professional development.

WHO MAY APPLY: Eligible candidates who are current state employees with status in the above classification or lateral transfers in an equivalent class, former State employees who can reinstate into this class or persons who are reachable on a current employment list for this classification. All methods of appointments, including Training and Development (T&D) Assignments will be considered. All interested applicants must submit a standard State Application Form STD 678 (Rev. 6/2010) with original signature, and must clearly indicate the basis of their eligibility in the “Explanations” section of the STD 678. SROA and Surplus candidates are encouraged to apply. Appointment is subject to SROA and State Surplus policies. Surplus candidates must submit a copy of their surplus status letter. Applications will be screened and only the most qualified applicants will be considered for an interview. All appointments are subject to approval of the Office of Human Resources. A 60-day candidate pool will be established for subsequent vacancies. DCA is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.

Additional Information:

Working Title Position Number
None Specified 610 - 740 - 1303 - 021
Location County
Natomas SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
01/23/2014 None Specified
Contact Unit/Address Contact Name/Phone
Office of Human Resources
1625 N. Market Blvd. N-321
Sacramento, 95834
Stacia Tatum
916-574-8379

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.