OFFICE OF THE STATE CONTROLLER
CAREER EXECUTIVE ASSIGNMENT
EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT: OFFICE OF THE STATE CONTROLLER RELEASE DATE: Wednesday, December 17, 2014
POSITION TITLE: CEA LEVEL B, Chief, Administration and Disbursements Division FINAL FILING DATE: Wednesday, December 31, 2014
CEA LEVEL: CEA B EXTENDED FINAL FILING DATE:
SALARY RANGE: $ 8,766.00 - $10,442.00 / Month BULLETIN ID: 12172014_7

POSITION DESCRIPTION
General Description: If you are an individual that enjoys working in a fast-paced environment, surrounded by enthusiastic, self-motivated co-workers, and functioning in the capacity of a division chief, then consider competing in our examination for the Chief, Administration and Disbursements Division with the State Controller's Office. Competitors must understand that the successful candidate appointed to this position will be responsible for overseeing the processing of warrants, overseeing a category budget for the department, departmental accounting/budgeting, and business services.

The Chief, Administration and Disbursements Division will be responsible for activities with regards to paying the State's bills, through electronic transfer and printed warrants. On average, the division issues 2.4 million payments each month. These payments include personal income tax refunds, Medi-Cal provider payments, vendor payments, paychecks for State Employees, and pensions of State Retirees.

Scope of Position: With general direction provided by the Chief Administrative Officer, oversee the administrative and disbursement activities of the Office of the State Controller. In addition, function as an advisor to the State Controller, Governor's Office representatives, the Legislature and other key governmental officials on matters related to the disbursement operations of the State of California and the development and implementation of major information services processes related to the same. Also, provide administrative direction and broad policy guidance department-wide regarding governmental services and/or functions. Furthermore, represent the State Controller in sensitive negotiations with control agencies. Specific functions include but will not be limited to the following:

Duties and Responsibilities: (Candidates must perform the following functions with or without reasonable accommodations.)

• Ensure the planning, organizing and directing of the work of subordinate staff not only meets but furthers the constitutional and statutory responsibilities of the State Controller's Office as a central agency; • Act as an advisor to the State Controller, Governor's Office Representatives, Legislative bodies and other key governmental officials on matters relating to the fiscal controls and general disbursements operations of the State of California; • Provide administrative direction and broad policy guidance to the department-wide administrative services functions; • Represent the State Controller in sensitive negotiations with the various departments, such as the Department of Finance; • Provide policy development guidance on issues affecting the disbursement of public funds and budgetary developments needed to support the statutory and constitutional responsibilities of the State Controller; • Represent the State Controller and provide testimony before legislative bodies concerning fiscal matters; • Provide policy direction and development governing departmental accounting processes and or procedures, contract development, budget change proposals/yearly budget projections, payment of the State's bills, facilities management and the agency's training program. • Strong verbal and written communication/advocacy skills; • Well-developed administrative, managerial, and interpersonal skills and abilities.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

KNOWLEDGE AND ABILITIES
Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:
(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.
These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

DESIRABLE QUALIFICATION(S)
N/A

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of CEA LEVEL B, Chief, Administration and Disbursements Division, with the OFFICE OF THE STATE CONTROLLER. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

The examination will consist of an application review and analysis using pre-determined criteria for the purposes of ranking competitors.

Individuals may receive a hiring interview following the closing of the examination.

The life of the list will be 12 months. Should the need arise, subsequent appoints may be made from this list if a vacancy occurs within 12 months.

Send Std. 678 State Application Resume, and Statement of Qualifications to:

Note: Failure to provide either document may result in the candidate’s disqualification from the exam.

State Controller’s Office Human Resources ATTN: ARLENE MENDEZ P.O. Box 942850 Sacramento, CA. 94250-0001

Please write “051-140-7500-001” on your application and indicate the basis of your eligibility in the job title section. Applications without this information may be rejected.

FILING INSTRUCTIONS

Interested applicants must submit:

Applications must be submitted by the final filing date to:

OFFICE OF THE STATE CONTROLLER, HR/EXAMINATIONS UNIT
300 CAPITOL MALL, STE #300, SACRAMENTO, CA 95814
ARLENE MENDEZ | 916-324-6401 | amendez@sco.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The OFFICE OF THE STATE CONTROLLER reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

California Relay (Telephone) Service for the Deaf or Hearing Impaired: From TDD phones: (800) 735-2929, from voice phones: (800) 735-2922

Class specs:  CEA and Exempt Appointees