OFFICE OF THE STATE CONTROLLER CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	OFFICE OF THE STATE CONTROLLER	RELEASE DATE:	Friday, November 20, 2015
POSITION TITLE:	21st Century Project Manager	FINAL FILING DATE:	Monday, December 7, 2015
CEA LEVEL:	CEA B	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 8,766.00 - $10,442.00 / Month	BULLETIN ID:	11202015_1

POSITION DESCRIPTION
Are you searching for a career that you can feel passionate performing? Are you interested in working in a challenging environment? Do you have experience in policy development and familiar with State government processes and procedures, including the budgeting/legislative process? Then consider participating in the examination for the 21St Century Project Manager.

The State Controller’s Office is a destination employer and one of the few constitutional offices with responsibilities that affect many aspects of California. This particular position is responsible for assisting the State Controller with the replacement of its payroll legacy systems with a new and modernized system.

Scope of Position: With general direction and consultation provided by the Project Director, manage the Human Resources Management System (HRMS) Project. This project develops and implements systems and business practices that replace legacy operations for handling HR/Payroll processes for the State of California’s primary employers (Civil Service, CSU System, and the Judicial Branch of California). With leadership and authority for administering both technological and business-related aspects of the 21st Century Project, the Project Manager will provide oversight in current application assessments, legal support, and oversight for moving forward with overall replacement efforts. This position is expected to serve as a general subject matter expert regarding current payroll processes and must; therefore, possess the knowledge, skills and abilities to advise on current and potential future policies and procedures. Specific duties include but may not be limited to the following: Duties and Responsibilities: (Candidates must perform the following functions with or without reasonable accommodations.)

• Provide direct management and supervision of project staff and a variety of project support vendors; manage contractor performance, approve work products, and ensure that contractor proposals are consistent with State Technical, business, and policy requirements using processes consistent with best practices as defined by the Project Management Institute or IEEE; maintain appropriate certification;

• Develop and maintain an organization to coordinate efforts of the 21St Century Project; oversee the planning, execution, and control of all activities essential to the support and implementation of the HRMS replacement efforts;

• Establish and monitor project leadership associated with organizational structure, work force planning, business applications, timeline constraints, budgetary limitations, and technological advances associated with the development and implementation of a new HRMS; define project goals and expectations; make decisions that satisfies diverse interests, but within the mission of the State Controller; ensure that State staff are supporting the approved tasks and schedule;

• Lead in the analysis of current laws, statutes, regulations and procedures in an effort to implement new policies, where appropriate, to streamline current practices and develop ‘best practices’ for the state. Work collaboratively with partner agencies and stakeholders to achieve these goals.

• Represent the 21St Century Project before stakeholders, legislative inquiries, control agencies, various governance committees, and other existing enterprise-wide projects impacted by the 21St Century Project; communicate clear, timely, and persuasive arguments regarding information associated with the project status to influence thoughts and generate excitement; build and generate customer satisfaction regarding the implementation of new technology designed to generate efficiency and self-service in human resources management; articulate project milestones to partner agencies and interested customers;

• Adhere to all government codes and/or regulatory authorities in the development of system modifications, software usage, equipment procurement, and vendor contract requirements etc.; use good judgment in committing staff resources to project activities;

• Oversee risk analysis and project error mitigation efforts to minimize delays in deliverables and timelines; identify and implement cost-saving measures related to the project;

• Manage the development of project documentation; coordinate with vendor management to ensure contractual deliverables are timely and in accordance with contract specifications; renegotiate contract parameters as needed or to further the success of the project;

• Meet with the business owner and project executives to update the status and/or progress of the 21St Century Project; act as point of contact regarding high-level inquiries regarding project intricacies;

• Travel to various locations for informational meetings, hearings, vendor meetings, etc..

Core Competencies Include:

• Project Management • Time Management • Leadership • Accountability • Adaptability/Flexibility • Results Oriented • Effective Communications • ERP/project implementation experience • Fiscal Accountability • Control agencies requirement knowledge • Negotiations • Knowledge of State’s HR/Payroll environment, policies and procedures.

MINIMUM QUALIFICATIONS
All applicants must possess the knowledge and abilities, and any other requirements, described in this bulletin.

Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

• Five (5) years of experience performing at a Managerial Level

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of 21st Century Project Manager, with the OFFICE OF THE STATE CONTROLLER. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

Please write “051-221-7500-009” on your application and indicate the basis of your eligibility in the job title section. Applications without this information may be rejected.

FILING INSTRUCTIONS

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length with a font size of 12.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

OFFICE OF THE STATE CONTROLLER, Examination Unit/Human Resources Division
300 Capitol Mall, Suite #300, Sacramento, CA 95691
Noreen Hunter | 916-322-7646 | nhunter@sco.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The OFFICE OF THE STATE CONTROLLER reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees