CALIFORNIA HIGH-SPEED RAIL AUTHORITY CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT CANCELLED

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	CALIFORNIA HIGH-SPEED RAIL AUTHORITY	RELEASE DATE:	Friday, October 9, 2015
POSITION TITLE:	Assistant Chief Financial Officer	FINAL FILING DATE:	Until Filled
CEA LEVEL:	CEA B	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 8,985.00 - $10,703.00 / Month	BULLETIN ID:	10092015_2

POSITION DESCRIPTION
Are you looking for a different type of state government job? Something with a little more excitement and a more fast-paced and fluid environment? How about an opportunity to be part of one of the most remarkable transportation projects in California’s history? The California High-Speed Rail Authority (Authority) is a small and dynamic state agency that is looking for employees who are interested in a challenging but rewarding job opportunity. The Authority is looking for an Assistant Chief Financial Officer that will responsible for directing and coordinating the development and implementation of all Fiscal Services Division policies, procedures, operations and deliverables. The Assistant Chief Financial Officer will also develop and implement the evaluation and negotiation processes and procedures of statewide goals, objectives, policies, regulations, standards, plans, and actions of the Authority’s fiscal program areas.

Reporting to the Chief Financial Officer (CFO), the Assistant Chief Financial Officer of the California High-Speed Rail Authority (Authority) is responsible for assisting the CFO in the management of fiscal operations in accordance with the principles of the State of California and the Government Accounting Standards Board, and with advising the executive management team on all financial matters and policies. The Assistant Chief Financial Officer also provides full operational oversight over the Fiscal Services Division functional areas of Contracts and Procurement, Grants, Accounting and Budgets.

• Directs and coordinates the development and implementation of all Fiscal Services Division policies, procedures, operations, and deliverables to guide finance plans, programs and projects.
• Develops and implements the evaluation and negotiation processes and procedures of statewide goals, objectives, policies, regulations, standards, plans, and actions of the Authority’s fiscal program areas including, but not limited to, the Authority’s revenue and expenditure levels for the Governor’s Budget, Budget Change Proposals (BCPs), bill analyses, capital financing plans, federal fund management and programming.
• Provides recommendations and resolutions to the above mentioned statewide goals, objectives, policies, regulations, standards, plans and actions.
• Implements and maintains process improvement measures for the Authority’s Offices of Contracts and Procurement, Grants, Accounting and Budgets to ensure that all actions are completed in a fiscally sound and compliant manner.
• Oversees the Fiscal Services Division audit response activities.
• Oversees the management of Authority staff, consultants, and vendors in the areas of Contracts and Procurement, Grants, Accounting, and Budgets.
• Directs and evaluates the performance of responsible subordinate managers to maintain good internal management practices.
• Mentors and develops Fiscal Services Division staff.
• Establishes management control systems and performance targets.
• Contracts and Procurement activities include, but are not limited to, contract approval and contract process improvement.
• Grants activities include, but are not limited to, the grants application and administration processes.
• Accounting activities include, but are not limited to, management of accounts payable, accounts receivable, general ledger, payroll, reconciliations, cash management, month-end and year-end close, asset management, and funding.
• Budgets activities include, but are not limited to, management of the budget program including the administrative and capital outlay budgets, including determining optimal funding mix and timing.
• In conjunction with the CFO, builds, implements and maintains innovative finance and procurement strategies to meet and address the complex needs of the California High-Speed Rail Project (Project).
• Formulates and implements the strategic process of providing annual write-off approval for the Authority’s Board of Directors (Board) and the annual write-off for the State Controller’s Office (SCO) for the Department of Finance (DOF).
• Develops and disseminates internal policy to administer the Authority’s revolving fund account payments and adjustments, salary advancements, returned checks, petty cash, travel reimbursements, and closure of open items.
• Develops and applies internal reporting analyses, which includes trial balance flux analyses for the mid-year and annual reports.
• Advises the Authority’s Chief Executive Officer, Chief Deputy Director, CFO and other governmental agencies and policy bodies on key events and proposed legislation that affect the Authority’s financial decisions.
• Accountable for the funding for the administration of the Project, including but not limited to position management, training, and expenditure projections and capital outlay budget.
• Develops and manages the Authority’s annual budget through the state budget process and the mid-year budget plan, including periodic budget maintenance activities.
• Responsible for the funding reconciliation for the administration of the Project, including but not limited to the preparation of Plan of Financial Allocations (PFAs), filed claims, agency reconciliation and accounts payable clearing account.
• Serves as the Authority’s representative on financial policy matters with DOF, SCO, the State Treasurer’s Office, the State Legislature and other agencies related to the financing and programming for the Project.
• Oversees and provides guidance on financial reporting for all internal and external reports, monthly projections, and tax reporting.
• Oversees the planning and implementation of internal controls.
• Protects the interest of the public and employees in the integrity of the decisions and actions of the Authority pertaining to: programming plans, capital budgets, revenue levels and expenditure levels for the Governor’s Budget, federal fund management, and the Authority’s accounting processes.
• Oversees the implementation of financial systems, including but not limited to Fi$Cal.
• Testifies to the State Legislature on the Authority’s administrative budget concerns.
• Collaboratively works with Authority staff, consultants and vendors to recommend optimal funding mix.
• Report to control and regulatory agencies to satisfy statutory and regulatory requirements.
• Resolves Fiscal Services Division human resources issues and concerns.

MINIMUM QUALIFICATIONS
All applicants must possess the knowledge and abilities, and any other requirements, described in this bulletin.

Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

• Knowledge of the California High-Speed Rail Project.
• Demonstrated supervisory/administrative experience applying statistical methods and analyzing financial data to express ideas/information in writing clearly, accurately, and in an organized manner.
• Demonstrated supervisory/administrative experience providing expert advice and guidance to executive management, departmental staff, external customers, and control agencies.
• Demonstrated supervisory/administrative experience with the development and presentation of weekly, monthly and annual financial statements such as forecast, budget and reports.
• Demonstrated supervisory/administrative experience making and adhering to sound financial decisions.
• In-depth knowledge of the annual budget development and revision process.
• Experience in the development, administration and monitoring complex accounting operations through accounting plans, policies, procedures and standards.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Assistant Chief Financial Officer, with the CALIFORNIA HIGH-SPEED RAIL AUTHORITY. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

FILING INSTRUCTIONS
APPLICANTS WHO FAIL TO SUBMIT A STATEMENT OF QUALIFICATIONS WILL BE ELIMINATED FROM THE EXAMINATION.

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.
• Resumes do not take the place of the Statement of Qualifications.
• Persons applying who qualify as a Veteran under Government Code Section 18991 must submit a copy of their DD214 with their Examination Application (STD. 678).

Applications must be submitted by the final filing date to:

CALIFORNIA HIGH-SPEED RAIL AUTHORITY, Human Resources
770 L Street, Suite 620 MS 4, Sacramento, CA 95814
Ashley McGuckin | (916) 227-7850 | humanresources@hsr.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The CALIFORNIA HIGH-SPEED RAIL AUTHORITY reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees