CALIFORNIA STATE TRANSPORTATION AGENCY CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

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DEPARTMENT:	CALIFORNIA STATE TRANSPORTATION AGENCY	RELEASE DATE:	Wednesday, September 10, 2014
POSITION TITLE:	DEPUTY SECRETARY, ADMINISTRATION AND FINANCE	FINAL FILING DATE:	Tuesday, September 23, 2014
CEA LEVEL:	CEA B	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 8,766.00 - $10,442.00 / Month	BULLETIN ID:	09102014_4

POSITION DESCRIPTION
Under the general direction of the Secretary and Undersecretary of the California State Transportation Agency (CalSTA), the Deputy Secretary for Administration and Finance is responsible for all fiscal policy and personnel matters with regard to the Agency, departments and programs under the jurisdiction of the Agency. The incumbent also provides functional supervision to the administrative deputies of each department to ensure that appropriate systems are in place and responsive to current issues. The incumbent has significant interaction with the Department of Finance, the State Controller’s Office, the Department of General Services, the Department of Human Resources, the Legislative Analyst’s Office, the Legislature, CalSTA Department Directors, Chief Deputy Directors and Deputy Directors of Administration.

Responsibilities include:

• Provides functional supervision to the deputy directors of administration under the jurisdiction of CalSTA to ensure that each department and program meets specified requirements regarding fiscal policy, accountability for funds, administrative guidelines, and operations.

• Formulates recommendations to the Secretary in coordination with policy staff regarding complex fiscal policies in relation to the various programs of the departments and offices within CalSTA.

• Coordinates and reviewa CalSTA, departmental, and program budgets and budget change proposal submissions.

• Prepares and presents testimony before legislative committees, and participates in meetings with legislative members regarding fiscal aspects of CalSTA programs.

• Serves as liaison with the Department of Finance and the Governor’s Office regarding the CalSTA overall fiscal strategies and specific programs.

• Within the budget context, provides oversight of administration of personnel matters, including but not limited to Exempts, CEAs, and civil service system policies and procedures for hiring, appointments, promotions, personnel actions, labor relations and all procurement related activities.

• Develops special reports on financial issues and analysis of options related to CalSTA, departments and programs.

• Participates in CalSTA activities as requested or delegated by the Secretary.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

• Ability to formulate recommendations to the Agency Secretary in coordination with policy staff regarding complex fiscal policies in relation to the various programs of the departments and offices within CalSTA. Ability to coordinate and review CalSTA, departmental and program budgets and budget change proposal submissions.

• Ability to prepare and present testimony before legislative committees, and participate in meetings with legislative members regarding fiscal aspects of CalSTA programs. • Ability to serve as a liaison with the Department of Finance and the Governor’s Office regarding the CalSTA overall fiscal strategies and specific programs. Within the budget context, ability to provide oversight of administration of personnel matters, including but not limited to Exempts, CEAs, and civil service policies and procedures for hiring, appointments, promotions, personnel actions, labor relations and all procurement related activities.

• Ability to develop special reports and analysis on financial issues and options related to CalSTA, departments and programs.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of DEPUTY SECRETARY, ADMINISTRATION AND FINANCE, with the CALIFORNIA STATE TRANSPORTATION AGENCY. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

The examination process will consist of an application and Statement of Qualifications screening committee. The screening committee will compare each applicant’s qualifications for the position against specific job-related evaluation criteria developed from the minimum qualifications and desirable qualifications. Based on the competitiveness of the group, the most qualified candidates may be scheduled for an interview. It is critical that each applicant include specific information on how his/her background and knowledge and abilities meet the minimum and desirable qualifications.

FILING INSTRUCTIONS

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

TRANSPORTATION, DEPARTMENT OF, Division of Human Resources (14CEA17)
1727- 30th Street, MS90, Sacramento, CA 95816
LESLIE MAZZEO | 916-227-4176 | CEA.MSPexams@dot.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The CALIFORNIA STATE TRANSPORTATION AGENCY reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees