CORRECTIONS AND REHABILITATION, DEPARTMENT OF CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT CANCELLED

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DEPARTMENT:	CORRECTIONS AND REHABILITATION, DEPARTMENT OF	RELEASE DATE:	Tuesday, July 1, 2014
POSITION TITLE:	Associate Director, Accounting Services, Division of Administrative Services	FINAL FILING DATE:	Until Filled
CEA LEVEL:	CEA A	EXTENDED FINAL FILING DATE:	Wednesday, July 16, 2014
SALARY RANGE:	$ 6,173.00 - $ 8,874.00 / Month	BULLETIN ID:	06262014_1

POSITION DESCRIPTION

Under the administrative direction of the Deputy Director, Fiscal Services, the Associate Director is the principal policymaker for accounting operations in every institution, juvenile facility, camp, Community Correctional Facility, and parole office throughout the State. The Associate Director provides and directs the uniform implementation of statewide policies and procedures impacting accounting operations for the California Department of Corrections and Rehabilitation (CDCR) and provides leadership and guidance for the Strategic Plan as it relates to the management of the Department’s fiscal resources.

Duties include, but are not limited to:

• Developing and implementing policies for accounting operations and procedural changes to address the operational needs of 35 adult institutions, 3 juvenile facilities, 43 juvenile and adult conservation/fire camps, 7 community correctional facilities, and approximately 50 parole offices located throughout the state; developing vetting policies to ensure compliance with control agency mandates throughout the Department (i.e. department size, goals and mission, decentralization of operations, impact of union influence, and public safety); and developing policies, procedures, and workflow change methodologies to address California Prison Health Care Services’ workload increase, expedited timeframes, and gaps between the Business Information System functionality and CDCR needs.

• Providing consultative support to executive management regarding the administration of complex accounting operations; ensuring accounting staff are regularly informed of new or changes to existing operational processes and procedures; coordinating and standardizing accounting operations to ensure consistent service to customers and stakeholders; and consulting with various levels of departmental management and subordinate staff on a variety of accounting issues (i.e. state accounting practices and procedures; internal accounting controls; control agency operations and procedures; responses to audit reports from the Bureau of State Audits, Department of Finance, Office of the Inspector General; State Controller’s Office; and other reports and analysis as necessary). Oversight of special assignments related to critical and complex accounting operations and directing the audit coordination function, which includes the Peer Review; Spot Cash Audit; and Cash Tracking and Analysis Program’s.

• Developing accounting strategies; monitoring adherence to financial management practices; addressing and resolving sensitive financial issues; and implementing departmental fiscal policies statewide. Ensuring that all accounting operations are in compliance with CDCR’s mission, values, goals, and vision. Planning, organizing, and evaluating the accounting activities of multi-disciplinary staff; determining training needs; and ensuring appropriate training is administered in a timely manner. Directing and guiding staff in providing timely and accurate accounting services; establishing operational policies and procedures for accounting services; and consulting with departmental management to resolve high level operational issues. Monitoring the ongoing workload of accounting services to ensure goals and objectives are achieved.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

1. Broad and extensive experience in accounting and budget management, and program evaluation including the principles, practices, and methods of fiscal accountability.

2. Demonstrated leadership, flexibility, and judgment in managerial and program administration, financial management, and fiscal accountability.

3. Ability to analyze complex program issues or problems and develop recommendations to resolve the issues.

4. Experience which demonstrates the ability to interact and communicate effectively, both orally and in writing with executive management and control agencies.

5. Ability to develop and implement policies, perform major policy-influencing functions effectively, and contribute to the design and implementation of accounting strategies for a large department.

6. Demonstrated ability in planning, organizing, and directing a large multifaceted accounting program and ensuring successful functionality with stakeholders.

Supervisory/administrative experience in a managerial capacity at least equivalent to a Staff Services Manager II, Correctional Administrator, Department of Corrections, Parole Administrator I, Adult Parole, Program Administrator, Correctional School, or Youth Authority Administrator, including the implementation and/or evaluation of program policies. Experience which shall have demonstrated the ability to communicate with legislators, local governmental jurisdictions, and community and civic leaders. Experience in the development and implementation of policies and procedures.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Associate Director, Accounting Services, Division of Administrative Services, with the CORRECTIONS AND REHABILITATION, DEPARTMENT OF . Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

This examination will consist of a review by an executive screening committee of the candidates’ Statement of Qualifications that describes their experience, knowledge, and abilities as they relate to the desirable qualifications identified in the bulletin, using predetermined evaluation criteria.

FILING INSTRUCTIONS

Effective January 1, 2009, Government Code Section 18991 was enacted which permits persons retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty to apply for Career Executive Assignment (CEA) examinations, for which he/she meets the minimum qualifications. Person’s applying who qualify as a Veteran under Government Code Section 18991 must submit a copy of his/her DD214 with their Standard State Application (Form 678).

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than four pages in length or be less than size 12 font. FAILURE TO FOLLOW THIS FORMAT WILL RESULT IN ELIMINATION FROM THE EXAMINATION.
• Resumes do not take the place of the Statement of Qualifications.
• A resume that clearly addresses your experience with job titles, names and addresses of employers, periods of employment, and education relevant to the minimum qualifications listed above.
• The desirable qualifications on the Statement of Qualifications MUST be addressed and numbered in the same order as is listed on the bulletin. You must provide specific examples.
• The Statement of Qualifications will also serve as documentation of each candidate’s ability to present information clearly and concisely in writing since this is a critical factor to successful job performance.
• APPLICANTS WHO FAIL TO SUBMIT A STATEMENT OF QUALIFICATIONS WILL BE ELIMINATED FROM THE EXAMINATION.
• Information regarding the completion of a "Statement of Qualifications" may be obtained via the CDCR internet website at: www.cdcr.ca.gov/Career_Opportunities/HR/OPS/Exams/Exams_Executive/index.html

Applications must be submitted by the final filing date to:

CORRECTIONS AND REHABILITATION, DEPARTMENT OF , Executive Appointments Unit
P.O. Box 942883, Sacramento, CA 94283-0001
Toni Dodds | (916) 322-9223 | toni.dodds@cdcr.ca.gov

If you are personally delivering your application, you must do so between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, on or before the final filing date to the same street address listed above for the Executive Appointments Unit, Office of Workforce Planning.

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The CORRECTIONS AND REHABILITATION, DEPARTMENT OF reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees