BUREAU OF STATE AUDITS CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	BUREAU OF STATE AUDITS	RELEASE DATE:	Monday, April 14, 2014
POSITION TITLE:	Deputy State Auditor, Administration	FINAL FILING DATE:	Friday, May 2, 2014
CEA LEVEL:	CEA B	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 8,594.00 - $13,381.00 / Month	BULLETIN ID:	04142014_2

POSITION DESCRIPTION
*Salary will be commensurate with applicable experience pursuant to GC 8544.

The goal of the California State Auditor is to promote the efficient and effective management of public funds and programs by providing to citizens and government independent, objective, accurate, and timely evaluations of state and local governments’ activities.

Under the general direction of the State Auditor and Chief Deputy Director, Operations, the Deputy State Auditor, Administration (Deputy), has full management responsibility for all administrative services. The Deputy plans, directs and coordinates all operational activities for the office including the budget, fiscal, human resources, information technology, business services, training, and creative solutions (publications) programs. As an organization that is independent of control agency oversight, the position develops all policies affecting the administration of the office and participates as a member of the Executive Team in the development and implementation of the office’s policies and procedures.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

• Experience in the accounting and financial reporting processes for a small multi-funded agency.

• Knowledge of the fundamentals of accounting, budgeting, and fiscal reporting of state agencies.

• Knowledge of the state civil service system, employee/employer relations, employee development, and equal employment opportunity programs.

• Experience with exercising a high degree of integrity and confidentiality for sensitive issues and uses sound judgment in decision making.

• Experience with information technology, personnel and fiscal management, policies and practices within California state government.

• The ability to interact and communicate effectively with high-level management representatives of state control agencies, the Legislature or other governmental entities.

• Ability to contribute to periodic strategic planning updates and implementation efforts.

• Varied administrative responsibility for the development, execution, and evaluation of programs, policies, staff development and team building.

• Well-developed oral, written, and interpersonal skills.

• Experience at the management or supervisorial level.

DESIRABLE CHARACTERISTICS

Creativity and Innovation – Applies new ways of thinking. Has the ability to solve problems, create new ideas, and develop new approaches to achieve the office's mission.

Vision - Understands the context and mission of the office both internal and external. Has an awareness of the office’s critical issues, anticipates and influences the future challenges and opportunities. Has the ability to organize for success; understands how to facilitate functional needs and structure to achieve strategic goals. Ability to both focus on a specific task or problem and also see and articulate the bigger picture and its ramifications for the office.

Credibility and Integrity – Understands internal and external customer needs and has a true desire to build credibility. Has a personal compass composed of clear principles and the flexibility to balance between literal adherence to rules and the use of policy as a guide. Has the ability to make decisions and be accountable for those decisions.

Teamwork - Cooperates to achieve the office's mission, goals, and values and encourages diversity of opinions. Has the ability to enhance his/her own ability and the ability of others to contribute.

Communication – Has a clear expression of ideas, thoughts and expectations and is an active and empathic listener. Understands that people process information differently; takes initiative to build relationships; understands cultural differences.

Staff Development - Recognizes that people are the office’s most valuable resource. Can identify and define needs of the office, attract appropriate candidates, evaluate, and select the most qualified. Takes the time to develop and encourage staff to achieve their true potential.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Deputy State Auditor, Administration, with the BUREAU OF STATE AUDITS. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

STATEMENT OF QUALIFICATIONS

All interested applicants are required to submit a SOQ with specific information on how his/her background, knowledge, skills, and abilities meet the minimum qualifications, desirable qualifications, and desirable characteristics listed in this announcement.

FILING INSTRUCTIONS
All applications must be postmarked no later than the final filing date. Applications postmarked after the final filing date will not be accepted for any reason. Applications not sent through the U.S. postal service (those that are hand delivered) must be received by 5:00 p.m. on the final filing date. Faxed or emailed applications will NOT be accepted. Applications submitted without a SOQ will be eliminated from the examination process.

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and be one to two pages in length.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

BUREAU OF STATE AUDITS, Human Resources Office
621 Capitol Mall, Suite 1200, Sacramento, CA 95814
Kristina Gin | 916-445-0255 | kristinag@auditor.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The BUREAU OF STATE AUDITS reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees