OFFICE OF SYSTEMS INTEGRATION CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	OFFICE OF SYSTEMS INTEGRATION	RELEASE DATE:	Friday, April 11, 2014
POSITION TITLE:	Chief Deputy Director	FINAL FILING DATE:	Friday, April 25, 2014
CEA LEVEL:	CEA B	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 8,594.00 - $10,237.00 / Month	BULLETIN ID:	04112014_1

POSITION DESCRIPTION
Under the administrative direction of the Director, the Chief Deputy Director is a member of the executive management team and acts as the Chief Operating Officer. The incumbent is also responsible for providing executive leadership and direction to the OSI Project Offices and the Centralized Services Divisions.

The Chief Deputy Director participates in planning and policy development; assists the Director in formulating policy that directly affects OSI; serves as the chief advisor to the Director on all financial and administrative issues; and provides executive leadership on policy decisions that impact departmental programs.

The Chief Deputy Director advises and consults with the Director concerning issues of significant policy impact and / or sensitivity and represents the Director at meetings and interdepartmental problem solving sessions, as required.

The Chief Deputy Director provides executive leadership over the day-to-day operations of OSI Projects.

The Chief Deputy Director provides executive leadership in the development and implementation of new and centralized program areas.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

KNOWLEDGE OF:

(1) The organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch.

(2) OSI’s programmatic function, strategic role, and an understanding of the projects in the OSI portfolio.

(3) State of California and Agency stakeholders’ business needs and their organizational, political, administrative, and fiscal environments to understand potential impacts of issues and parameters of potential solutions.

(4) The state budget/fiscal process, human resources, business process analysis, contracting/purchasing policies and rules.

(5) Management and supervisory practices and techniques; techniques of organizing and motivating groups; principles and practices of personnel management; the department’s Equal Employment Opportunity Program objectives and a manager’s role in the Equal Employment Opportunity program.

(6) Best practices in information technology management, including project management; risk assessment and mitigation; facilitation and negotiation; promoting collaboration among diverse stakeholders; managing strategies, tasks, schedules and budgets; state budget/fiscal processes for IT projects; and state and federal control agency requirements for project approval and oversight.

(7) Federal guidelines, state expenditure reporting, and generally accepted accounting practices; good financial business practices and analysis.

ABILITY TO:

(1) Plan, organize, and direct the work of a multidisciplinary professional and administrative staff.

(2) Analyze administrative policies, organization, procedures, and practices.

(3) Integrate the activities of a diverse program to attain common goals; gain the confidence and support of top-level administrators and advise them on a wide range of administrative and IT procurement matters.

(4) Evaluate cost allocation models for an evolving portfolio of IT projects, ensuring equitable and repeatable models. Ability to manage the model to ensure adequate resources for projects to meet operational expenses.

(5) Develop cooperative working relationships with representatives of all levels of government, the Legislative and Executive Branches; represent the department in meetings with control agencies, external customers, suppliers, and vendors.

(6) Analyze complex problems and recommend effective courses of action; anticipate and manage complex budget and financial issues to ensure uninterrupted support to the projects; prepare and review reports effectively.

(7) Achieve departmental and division goals and objectives in a timely and cost-effective manner.

In addition, applicants must demonstrate the ability to perform high level administrative and policy-influencing functions effectively. Such overall ability requires possession of the following:

(1) Work experience managing a medium-to-large sized staff – including subordinate managers.

(2) Excellent interpersonal skills and the ability to effectively communicate verbally and in writing.

(3) Ability to exercise discretion and diplomacy in administrative interactions.

(4) Ability to effectively communicate information regarding administrative issues to management and staff.

(5) Ability to build and maintain effective working relationships, including gaining the confidence and trust of individuals in key positions.

The knowledge and abilities indicated above are expected to be obtained from broad administrative or program manager experience with substantial participation in the formulation, operation, and/ or evaluation of program policies. Experience may have been paid or volunteer, in state service, other government settings or in a private organization.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Chief Deputy Director , with the OFFICE OF SYSTEMS INTEGRATION. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

(2) The application, resume, and Statement of Qualifications may be the only basis for your final score and rank on the eligible list. Based on the screening committee’s evaluation of the competitive group, interviews may be conducted with the most qualified applicants.

(3) The qualifications screening/ interview is weighted 100%. In order to obtain a position on the eligible list, a minimum rating of 70% must be attained. All applicants will be notified of their scores. The results of this examination will be used only to fill this position.

FILING INSTRUCTIONS

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

OFFICE OF SYSTEMS INTEGRATION, Human Resources
2525 Natomas Park Dr., Ste. 200, Sacramento, CA 95833
Renee Evans | (916) 842-1917 | renee.evans@osi.ca.gov

Applications will ONLY be accepted via e-mail.

Please submit your Standard State Application (Std. 678) renee.evans@osi.ca.gov. In the subject line, you MUST indicate: First and Last Name, CEA Examination and OSI Chief Deputy Director. If you are unable to submit your application electronically, please contact Renee Evans at (916) 842-1917.

DO NOT INCLUDE THE FOLLOWING INFORMATION ON YOUR APPLICATION:

Social Security Number, Driver's License Number, Signature and Equal Employment Opportunity (EEO) Questionnaire (Page 5 for Examination Purposes Only)

APPLICATION MATERIALS MUST BE RECEIVED NO LATER THAN 11:59 P.M. ON THE FINAL FILING DATE OF APRIL 24, 2014 TO BE CONSIDERED.

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The OFFICE OF SYSTEMS INTEGRATION reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees