DEPARTMENT OF STATE HOSPITALS CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	DEPARTMENT OF STATE HOSPITALS	RELEASE DATE:	Friday, March 13, 2015
POSITION TITLE:	Deputy Director, Administrative Services Division	FINAL FILING DATE:	Friday, March 27, 2015
CEA LEVEL:	CEA B	EXTENDED FINAL FILING DATE:	Friday, April 3, 2015
SALARY RANGE:	$ 8,766.00 - $10,442.00 / Month	BULLETIN ID:	03112015_4

POSITION DESCRIPTION
The Deputy Director, Administration, under administrative direction of the Director and Chief Deputy Director, manages the department-wide administrative services, including human resources, labor relations, procurement and contracts; financial services and cost containment including budgets, accounting and fiscal systems. The incumbent confers with the Director, Chief Deputy Director, and other members of the Department’s Executive Team on major policy, program and operational issues affecting DSH-Sacramento, State Hospitals, and the DSH operated Psychiatric Programs. The incumbent provides policy guidance and advises the Executive Staff and Department managers on the implications of proposed administrative actions and policies; develops, adopts, or recommends adoption of, and implements departmental administrative and operational policies; and acts as spokesperson on administrative matters before the Legislature, Federal agencies, State agencies, local governments, and special interest groups.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

2. Experience in the evaluation of administrative operations to identify areas of improvement, review and determine cost efficiencies, and formulate and implement effective solutions.

3. Experience in strategic Planning and the creation of administration-specific implementation plans to achieve the agency’s mission, vision, and strategic goals.

4. Experience in planning and policy making in California State Government, with an emphasis in administrative services functions.

5. Knowledge of the Department of State Hospitals’ (DSH) organization and functions, the oversight of State Hospitals and Psychiatric Programs.

6. Administrative experience representing the Department, both orally and in writing, with the Governor’s Office, the Legislature, Agency or Cabinet staff, executive management, program staff, and other State agencies.

7. Knowledge and experience managing a highly sensitive program with statewide impact, including working with stakeholders, control agencies or other high level organizations.

8. Demonstrated experience in facilitating solutions to complex organizational problems and working in collaborative partnership with all levels of management and broad and strategic management experience motivating staff placing a high value on customer service.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Deputy Director, Administrative Services Division, with the DEPARTMENT OF STATE HOSPITALS . Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

2. The SOQ serves as documentation of the candidate’s ability to present information clearly and concisely in writing, since this is a critical factor to successful job performance. The SOQ may be the only basis for the candidate’s final score and rank on the eligible list. Candidates will be ranked competitively, and each candidate will be notified in writing of his/her examination results.

3. The SOQ must follow these guidelines:

a) Answer each numbered item separately indicating the corresponding items number for each response;

b) Responses must be typewritten or generated on 8 ½” x 11” paper, using no smaller than a 12-point font;

c) Should be no more than three (3) pages in length.

4. Hiring interviews may be conducted with only the most qualified candidates.

FILING INSTRUCTIONS
All examination materials (Standard State Application, resume, and Statement of Qualifications) must be received by the Department of State Hospitals by 5:00 p.m. on the final filing date. Examination materials personal delivered, received via US Postal Service, or any other delivery service after 5:00 p.m. on the final filing date will not be accepted.

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than three pages in length.
• Resumes do not take the place of the Statement of Qualifications.
• Applicants who fail to follow the Statement of Qualifications guidelines or filing instructions will be eliminated from this examination process.

Applications must be submitted by the final filing date to:

DEPARTMENT OF STATE HOSPITALS , Human Resources
1600 9th Street, Room 440, Sacramento, CA 95814
Executive Recruitment Unit | (916) 654-2351 | Executive.Recruitment@dsh.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The DEPARTMENT OF STATE HOSPITALS reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees