DEPARTMENT OF SOCIAL SERVICES CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	DEPARTMENT OF SOCIAL SERVICES	RELEASE DATE:	Thursday, March 5, 2015
POSITION TITLE:	DEPUTY DIRECTOR, ADMINISTRATION DIVISION	FINAL FILING DATE:	Wednesday, March 18, 2015
CEA LEVEL:	CEA B	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 8,765.00 - $10,442.00 / Month	BULLETIN ID:	02272015_1

POSITION DESCRIPTION
As a member of the Executive staff, the Deputy Director provides executive leadership and establishes policies and procedures for the programs delegated to the Administration Division within the California Department of Social Services (CDSS), the nation’s largest state social services system. The Deputy Director is responsible for the planning, development, implementation, administration and assessment of the Department’s policies, programs, and procedures related to the Administration Division. The Deputy Director directs the activities of the Administration Division, which includes six Branches, including: Financial Management and Contracts; Research Services; Fiscal Systems and Accounting; Fiscal Forecasting and Policy; Human Resource Services; and Management and Staff Services.

In addition to overseeing the development of the Department's $20 billion budget, the Deputy Director's other responsibilities include planning, organizing and directing the work of a statewide system of customer services and support operations of the Department including business services; fiscal services including budgeting, accounting, county administrative claims and fiscal policy; contracts administration; claims auditing and recovery; human resources management; forecasting and research services; and Disaster Preparedness and Response. Additionally, responsibilities include significant collaboration with other state agencies, the Legislature and counties.

The Deputy Director actively engages as a quality provider of customer service throughout the department.

As a member of the Executive team, the Deputy Director participates in the development of the department's strategic plan.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

a. Knowledge of the department’s mission, organization, goals, functions, and policies as well as its contractual relationships with other state, federal and local entities.

b. Experience in analyzing complex administrative issues or problems and developing policies, procedures or specific solutions.

c. Ability to articulate skills in leadership and motivation of staff in large organizations.

d. Possess excellent oral and written communication skills.

e. Knowledge of the activities of a regulatory agency and the Administrative Procedures Act.

f. Extensive knowledge in any of the following: State’s budget and accounting processes, financial and human resources management, forecasting and research services; business services and disaster and safety services.

g. Demonstrated ability to deal with a variety of public and private persons and groups in matters of significant program sensitivity; including interacting with the Health and Human Services Agency, state control agencies, legislative consultants, and county and local entities.

h. Ability to establish and maintain positive and productive working relationships with the Department’s Executive Staff; as well as with other state agencies, counties and stakeholders.

i. Experience in preparing and delivering testimony before legislative committees.

j. Ability to utilize performance measurements to increase program performance.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of DEPUTY DIRECTOR, ADMINISTRATION DIVISION, with the DEPARTMENT OF SOCIAL SERVICES. Applications will be retained for twelve months.

The Results of this examination will be used only to fill this position and may be used to fill subsequent vacancies for this position for a period of up to twelve months.

FILING INSTRUCTIONS

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.
• Resumes do not take the place of the Statement of Qualifications.
• A copy of the DD214 or other official discharge documents, if qualifying under Pattern IV.

Applications must be submitted by the final filing date to:

DEPARTMENT OF SOCIAL SERVICES, Examination Unit/Administration Division
744 P Street, 15th Floor, M.S. 8-15-58, Sacramento, CA 95814
Julie Love | 916-657-1745 | Julie.Love@dss.ca.gov

Questions regarding the position should be directed to Nancy Lee at (916) 657-2598.

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The DEPARTMENT OF SOCIAL SERVICES reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees