PARKS AND RECREATION, DEPARTMENT OF CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	PARKS AND RECREATION, DEPARTMENT OF	RELEASE DATE:	Monday, March 16, 2015
POSITION TITLE:	Assistant Deputy Director, Administrative Services	FINAL FILING DATE:	Friday, April 3, 2015
CEA LEVEL:	CEA A	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 6,296.00 - $ 9,051.00 / Month	BULLETIN ID:	02262015_9

POSITION DESCRIPTION
The Assistant Deputy Director for Administrative Services reports to, advises, and assists the Deputy Director of Administrative Services at the Department of Parks and Recreation. This executive position is multi-faceted and is responsible for leadership and management of personnel, labor relations, business management services, and training. This position is over a large personnel office and therefore candidates need to have a strong personnel background.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

When evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the factors listed below will provide the basis for competitively evaluating each candidate.

Supervisory/administrative experience in a managerial capacity at least equivalent to a Staff Services Manager II and above that includes the following:

1. Experience in conflict resolution in a positive and constructive manner associated with disagreements between and/or among internal and external stakeholders at various levels.

2. Experience improving and managing programs with an emphasis on customer service. Ability to exercise leadership and motivate managers.

3. Experience in building strong working relationships internally and externally that add value to the organization.

4. Experience in presenting issues before committees, control agencies and/or local governments.

5. Experience appropriately applying procedures, requirements, regulations, and policies related to specialized expertise - understanding linkages between administrative competencies and mission needs.

6. Advanced experience in leadership and management of State government personnel, labor relations, business management services, and training.

7. Experience in policy formulation and implementation.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Assistant Deputy Director, Administrative Services, with the PARKS AND RECREATION, DEPARTMENT OF. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

This examination will consist of an application screening process conducted by a designated screening committee. Using predetermined evaluation criteria based on the minimum and desirable qualifications included within this examination bulletin, applicants will be competitively ranked according to their personal qualifications and experience as stated on their application, resume, and Statement of Qualifications. Therefore, it is imperative that applicants complete their application thoroughly and include specific details that address the minimum qualifications and desirable qualifications of this position. (Hiring Interviews may be conducted with only the most qualified candidates if it is determined necessary in order to make a selection.)

FILING INSTRUCTIONS
Questions regarding this examination announcement should be directed to Mike Sexton at (916) 653-9604 or by email: Mike.Sexton@parks.ca.gov

Questions regarding this position should be directed to Forrest Gardens at (916) 653-0528 or by email: Forrest.Gardens@parks.ca.gov

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.
• Resumes do not take the place of the Statement of Qualifications.
• If qualifying under Pattern IV, applicants must submit a copy of the DD214 or other official discharged documents
• Note: Applicants who fail to submit a Standard State Application (std. 678) and a Statement of Qualifications as instructed above will be eliminated from the examination process.

Applications must be submitted by the final filing date to:

PARKS AND RECREATION, DEPARTMENT OF, Exams Unit - Administrative Services
1416 9th Street, Room 1018, Sacramento, CA 95814
Mike Sexton | 9166539604 | mike.sexton@parks.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The PARKS AND RECREATION, DEPARTMENT OF reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees