Position Title: Special Assistant to the Undersecretary, Administration & Offender Services
Department: CORRECTIONS AND REHABILITATION, DEPARTMENT OF
Final Filing Date: Friday, April 10, 2015
Bulletin ID: 02092015_6


The Above-Named Examination Bulletin is Amended as Follows:

April 9, 2015

CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION

NOTICE OF CORRECTION

EXAMINATION TITLE: Special Assistant to the Undersecretary, Administration and Offender Services CEA Level A

FINAL FILING DATE: April 10, 2015

This is to announce a change in the final filing date of the Special Assistant to the Undersecretary, Administration and Offender Services, CEA Level A Examination from “Until Filled”.

Applicants who previously applied for this examination with a final filing date of “Until Filled”, do not have to reapply. Your application has been retained on file with the Executive Appointments Unit, Office of Workforce Planning.

EXECUTIVE APPOINTMENTS UNIT

CORRECTIONS AND REHABILITATION, DEPARTMENT OF
CAREER EXECUTIVE ASSIGNMENT
EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT: CORRECTIONS AND REHABILITATION, DEPARTMENT OF RELEASE DATE: Monday, March 2, 2015
POSITION TITLE: Special Assistant to the Undersecretary, Administration & Offender Services FINAL FILING DATE: Friday, March 13, 2015
CEA LEVEL: CEA A EXTENDED FINAL FILING DATE: Friday, April 10, 2015
SALARY RANGE: $ 6,296.00 - $ 9,051.00 / Month BULLETIN ID: 02092015_6

POSITION DESCRIPTION
The Special Assistant provides high-level expertise and assistance to the Undersecretary, Administration and Offender Services on a wide variety of administrative support functions. The incumbent must possess strong problem solving skills and in-depth knowledge of management, personnel, fiscal, and other administrative support functions. This position represents the Undersecretary in meetings and coordinates significant policy and program issues with executive and management staff. The Special Assistant will act as liaison between the Undersecretary and the Department of Finance, the Legislature, the Governor’s Office, and other external entities as well as programs within the Department.

Duties include, but are not limited to:

Resolves complex and sensitive administrative issues raised by executive and management staff on behalf of the Undersecretary; represents the Undersecretary in meetings; independently responds to and makes decisions on critical and ongoing issues involving personnel, budgets, fiscal, and other support services functions.

Directs and reviews progress of sensitive and critical special projects and task forces within the Department. Maintains oversight responsibility for complex and sensitive issues ensuring deadlines, requirements, and inquiries related to court mandates, stipulated agreements, and legislative commitments are met.

Provides direction on projects and other work with the Department of Finance, representatives of the Legislative Analyst’s Office, Office of the Inspector General, the Governor’s Office, the Legislature, court officials, and other state, local, and federal agencies.

Prepares and reviews reports, correspondence, and other high-level work on behalf of the Undersecretary. Evaluates and makes recommendations to the Undersecretary on the impact of proposed legislative, program, and policy issues relating to the administrative support functions of the Department.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

KNOWLEDGE AND ABILITIES
Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:
(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.
These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

DESIRABLE QUALIFICATION(S)
1. Knowledge of the organization and mission of the California Department of Corrections and Rehabilitation; and current issues faced by the Division of Juvenile Justice, Division of Adult Institutions, and the Department as a whole.

2. Demonstrated ability to communicate both orally and in writing and work collaboratively with the Governor’s Office, legislative staff, high level officials within state and federal government, control agencies, special interest groups, the public, the courts, and departmental staff.

3. Ability to advise executive staff and the Secretary on a wide range of sensitive and controversial issues and make sound decisions that will uphold the integrity of the Department.

4. Experience in and knowledge of the development, implementation, formulation, and coordination of policies and procedures.

5. Knowledge of budget management including the principles, practices and methods of fiscal accountability.

6. Experience in public administration, personnel management, and leadership; and knowledge of the Department’s equal employment opportunity program objectives and a manager’s role in achieving an equal employment opportunity workplace.

Supervisory/administrative experience in a managerial capacity at least equivalent to a Staff Services Manager II; Correctional Administrator, Department of Corrections; Parole Administrator I, Adult Parole; Program Administrator, Correctional School; or Youth Authority Administrator, including the implementation and/or evaluation of program policies. Experience which shall have demonstrated the ability to communicate with legislators, local governmental jurisdictions, and community and civic leaders. Experience in the development and implementation of policies and procedures.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Special Assistant to the Undersecretary, Administration & Offender Services, with the CORRECTIONS AND REHABILITATION, DEPARTMENT OF . Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

This examination will consist of a review by an executive screening committee of the candidates’ Statement of Qualifications that describes their experience, knowledge, and abilities as they relate to the desirable qualifications identified in the bulletin, using predetermined evaluation criteria.

FILING INSTRUCTIONS
Effective January 1, 2009, Government Code Section 18991 was enacted which permits persons retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty to apply for Career Executive Assignment (CEA) examinations, for which he/she meets the minimum qualifications. Person’s applying who qualify as a Veteran under Government Code Section 18991 must submit a copy of his/her DD214 with their Standard State Application (Form 678).

Interested applicants must submit:

Applications must be submitted by the final filing date to:

CORRECTIONS AND REHABILITATION, DEPARTMENT OF , Executive Appointments Unit, Office of Workforce Planning
PO Box 942883, Sacramento, CA 94283-0001
Christina Acosta-Hoshall | (916) 445-9061 | Christina.Acosta-Hoshall@cdcr.ca.gov

ADDITIONAL INFORMATION
If you are personally delivering your application, you must do so between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, on or before the final filing date to the Executive Appointments Unit, Office of Workforce Planning, 1515 S Street, Room 101-N, Sacramento, CA 95811.

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The CORRECTIONS AND REHABILITATION, DEPARTMENT OF reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

California Relay (Telephone) Service for the Deaf or Hearing Impaired: From TDD phones: (800) 735-2929, from voice phones: (800) 735-2922

Class specs:  CEA and Exempt Appointees