SECRETARY OF STATE CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

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DEPARTMENT:	SECRETARY OF STATE	RELEASE DATE:	Monday, January 12, 2015
POSITION TITLE:	Deputy Assistant Secretary of State, Voter Education & Outreach Services	FINAL FILING DATE:	Tuesday, January 27, 2015
CEA LEVEL:	CEA A	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 6,296.00 - $ 9,051.00 / Month	BULLETIN ID:	01122015_5

POSITION DESCRIPTION
Under the general direction of the Secretary of State, the Deputy Assistant Secretary of State, Voter Education & Outreach Services is responsible for the following:

• As a key member of the Secretary of State’s management team, the incumbent develops proactive communications programs that maximize awareness and support for California’s role in the election process and provides support for fostering and enhancing legislation regarding election issues.

• The incumbent will have primary responsibility for voter outreach and education. In particular, the incumbent will establish and maintain clear communications policies and strategies for the Secretary of State, specifically with regard to election-related issues in relation to increasing responsible, informed voting, and civic participation.

• The incumbent develops and implements strategies to maximize awareness and support of the election process by involving other election officials, the Legislature and elected officials, the business community and key constituencies to assess and improve the quality of service they receive from the Secretary of State.

• Serves as the Secretary’s point person to numerous constituencies (U.S. Congress, Governor’s Office, County Clerks Associations, and entertainment community) involved in key agency initiatives (election reform, voter fraud, voter outreach and turnout.)

• Advises the Secretary of communication methods to disseminate information to the media, the Legislature, constituents and the general public.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Deputy Assistant Secretary of State, Voter Education & Outreach Services, with the SECRETARY OF STATE. Applications will be retained for twelve months.

The Results of this examination will be used only to fill this position and may be used to fill subsequent vacancies for this position for a period of up to twelve months.

Hiring interviews may be conducted with only the most qualified candidates if it is deemed necessary to make a selection.

Evaluation Criteria:

The Statement of Qualifications should indicate total years of experience (and civil service classification, if applicable) performing each of the factors in the evaluation criteria. Candidates should describe in detail their experience relevant to each of the factors listed below, examples should be provided to justify the experience described. The factors that will be utilized in the evaluation are:

1. Experience with (or knowledge of) the Secretary of State’s Election and Political Reform Programs.
2. Experience creating voting-related policies or legislation.
3. Experience with (or knowledge of) the Help America Vote Act of 2002 (HAVA).
4. Experience in media relations, strategic communications program planning, training and facilitation.
5. Experience with (or knowledge of) various methods of preparing, producing, and disseminating information and the principles and techniques of establishing and maintaining good public relations.
6. Experience working with partners, stakeholders and/or constituents on voter education, civic engagement, and outreach.
7. Describe an Experience analyzing complex problems and recommending effective courses of action or solution.

FILING INSTRUCTIONS

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

SECRETARY OF STATE, Human Resources
1500 11th Street, Suite 475, Sacramento, CA 95814
Mike Scorza | 916-651-5499 | mike.scorza@sos.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The SECRETARY OF STATE reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees