TRANSPORTATION, DEPARTMENT OF CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	TRANSPORTATION, DEPARTMENT OF	RELEASE DATE:	Friday, January 9, 2015
POSITION TITLE:	Deputy District Director, Program and Project Management (Single Focal Point) - District 7	FINAL FILING DATE:	Monday, February 2, 2015
CEA LEVEL:	CEA B	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 8,766.00 - $10,442.00 / Month	BULLETIN ID:	01092015_2

POSITION DESCRIPTION
Under the general direction of the District Director and the Chief Deputy District Director, the Deputy District Director is responsible for the management, policy development, direction, and coordination of the operations for the Program and Project Management Division. The functions include Project Management, Project Management Support, and Capital Outlay Management Support.

Responsibilities include: • Plans, organizes, and directs the activities of the Program and Project Management Division. Provides policy and administrative direction to staff in Project Management, Program Management, and Project Management Support to ensure the effective use of resources and the attainment of project goals. Develops the goals, objectives, and priorities of the Division.

• Implements and supports Task Management by assigning functional managers as appropriate for all project tasks, ensuring functional managers perform their responsibilities, including the planning and monitoring of budgets and schedules while producing quality services and deliverables and reporting progress status through the District's earned value management tool. • Implements and supports Risk Management by signing off at each capital project's accountability check points, accepting the disposition of risks identified in project risk registers, and ensuring that functional unit communicate to Project Managers/Project Development Teams and update their risks throughout each project's life cycle. • Represents the District in making decisions for the resolution of highly technical or politically sensitive problems, interagency, and public relations issues. Corroborates with the Regional Transportation Planning Agencies to determine the projects to be funded by future funding allocations. • Establishes and manages the Capital Program priorities for the District, which drives the projects in other areas such as Right of Way, Construction, Project Development, and Environmental. • Implements statewide guidelines and procedures for Project Resource and Schedule Management (PRSM). Develops guidelines and procedures that are not covered in the statewide guidelines. Directs staff in establishing and maintaining project control and reporting systems. • Participates in the formulation of district goals, policies, and long range plans relative to all functional areas. • Manages and approves use of contracting out resources for project work. Negotiates and approves brokering work statewide for capital-related positions to account for imbalances between workload and available staff in the region.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

• Knowledge in managing the application of state and federal laws and regulations relative to the right of way services of the state highway system. • Knowledge of project management principals and the implementation and application of Task Management and Risk Management. • Broad and comprehensive knowledge of Caltrans roles and responsibilities. • Ability to manage large budgets; in the administration of large organizations; and in setting performance measures to assure accountability. • Knowledge of federal and state regulations that apply to and impact the work of Caltrans and Caltrans mission, goals, programs, and policies. • Ability to supervise a multi-disciplinary professional staff, participate in public forums, represent Caltrans in advanced transportation systems matters, and serve in a consulting and coordinating capacity with other departmental functional areas statewide. • Ability to develop and maintain performance measures. • Ability to effectively apply logic and creativity in decision making processes and successful application of motivational and negotiating skills.

• A broad and comprehensive knowledge of Caltrans programs and experience that demonstrates the ability to manage a large and complex statewide program. • Knowledge and experience in departmental strategic planning and demonstrated understanding of organizational and transportation system performance measures. • Ability to develop and implement organizational improvements or innovations. • Excellent oral and written communication skills.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Deputy District Director, Program and Project Management (Single Focal Point) - District 7, with the TRANSPORTATION, DEPARTMENT OF. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

The examination will consist of a review of each candidate’s application and Statement of Qualifications. The minimum and desirable qualifications listed on the bulletin will be used as the evaluation criteria to screen applications. It is critical that each applicant include specific information on how his/her background and knowledge and abilities meet the minimum and desirable qualifications. Only the most qualified candidates may be scheduled for an interview.

FILING INSTRUCTIONS
All interested applicants must submit:

• A completed standard original State application (Form 678) with civil service titles and dates of experience. • The Statement of Qualifications is a narrative discussion of how the candidate’s education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The statement should be no more than two (2) pages in length. • Resumes are optional and DO NOT take the place of the Statement of Qualifications.

APPLICANTS WHO FAIL TO SUBMIT A STATEMENT OF QUALIFICATIONS WILL BE ELIMINATED FROM THE EXAMINATION.

The application and Statement of Qualifications are to be submitted to:

Department of Transportation Division of Human Resources, MS #90 Attn: Barbara White (14CEA14) P.O. Box 168037 Sacramento, CA 95816-8037

Or ? Department of Transportation Division of Human Resources, MS #90 1727 – 30th Street Sacramento, CA 95816-8037

Or via email: CEA MSPexams@dot.ca.gov

Application and Statement of Qualifications must be received or postmarked by 5:00 p.m. on FEBRUARY 2, 2015. Interagency mail received after this date will not be accepted.

Application packets may be emailed to the above address to ensure delivery prior to the final filing date.

Questions regarding this examination should be directed to: Barbara White at (916) 227-7513

GENERAL INFORMATION

If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

Caltrans reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

SPECIAL TESTING

If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the State application (Form 678). You will be contacted to make specific arrangements.

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

TRANSPORTATION, DEPARTMENT OF, Division of Human Resources (14CEA14)
1727 30th Street, MS #90, Sacramento, CA 95816
Barbara White | (916) 227-7513 | CEA.MSPexams@dot.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The TRANSPORTATION, DEPARTMENT OF reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees