DEPARTMENT OF STATE HOSPITALS CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	DEPARTMENT OF STATE HOSPITALS	RELEASE DATE:	Tuesday, December 20, 2011
POSITION TITLE:	Deputy Director, Operations	FINAL FILING DATE:	Continuous Filing
CEA LEVEL:	CEA 4	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 9,018.00 - $ 9,939.00 / Month	BULLETIN ID:	12142011_3

POSITION DESCRIPTION
The Deputy Director, Operations, under administrative direction of the Director, exercises functional oversight of the statewide operation of the five State Hospitals, and three Psychiatric Program facilities. The incumbent plans, organizes, and directs all hospital and related program activities through Hospital and Facility Executive Directors and other headquarters staff; is responsible for program and policy formulation and implementation; represents the department with the Governor’s Office and the Legislature, as well as a wide range of influential public groups interested in the care of mentally ill individuals, presents and defends departmental positions and budget proposals; exercises oversight and monitoring of the hospitals’ expenditure containment plans; provides oversight and guidance on all interdepartmental activities with the California Department of Corrections and Rehabilitation and the United States Department of Justice; reviews and assists in the development of proposed legislation and regulations which support the Department of Mental Health policies affecting State Hospitals and psychiatric facilities and serves as a member of the Department’s Executive Staff. Incumbent will work 50% in Sacramento, Headquarters, and is required to travel approximately 50% statewide to various State Hospitals and Psychiatric Programs.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a State civil service employee with permanent civil service status or who previously had permanent status in the State civil service.

Or II
Must be a current or former employee of the Legislature, with two or more consecutive years as defined in Government code § 18990.

Or III
Must be a current or former non-elected exempt employee of the Executive Branch with two or more consecutive years (excluding those positions for which salaries are set by statute) as defined in Government Code § 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level 1. Supervisory/administrative experience in a line or staff activity, including the execution and/or evaluation of program policies.

CEA Levels 2 and 3. Broad administrative or program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Levels 4 and 5. Extensive managerial and program administrative experience which has included substantial responsibility for a combination of management functions such as program planning; policy formulation; organization coordination and control; and fiscal and personnel management. Where high technical professional qualifications are of primary importance in performing the duties of a given CEA position, then the above required experience may have been in a staff capacity exercising professional skills to influence and contribute to program, policy, and methods of providing those professional services. Primary examples are medical doctors and attorneys.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Deputy Director, Operations, with the DEPARTMENT OF STATE HOSPITALS . Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

2. The SOQ must indicate your total years of experience and civil service classification (if applicable) performing each of the desirable qualifications.

3. The screening committee will independently rate each applicant’s experience, education, certification, and training for the position against specific job-related criteria developed from the minimum and desirable qualifications. Therefore, it is critical that each applicant include specific information on how his/her experience, education, certification, and training meet the minimum qualifications and desirable qualifications for this exam.

4. The SOQ must follow these guidelines:
a) Responses must be typewritten or generated on 8 ½” x 11” paper, using a 12-point font.
b) Answer each numbered item separately indicating the corresponding item number for each response.
c) Responses are to be complete, specific, clear, and concise.
d) Should be no more than four (4) pages in length.

5. Based upon the screening committee’s evaluation of the competitive group, interviews may be conducted with only the most qualified candidates.

FILING INSTRUCTIONS

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than four pages in length. Applicants who fail to submit the Statement of Qualifications will be eliminated from this examination process.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

DEPARTMENT OF STATE HOSPITALS , Human Resources
1600 9th Street, room # 121, Sacramento, CA 95814
Shuet Tang | (916) 654-2604 | shuet.tang@dmh.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The DEPARTMENT OF STATE HOSPITALS reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees