DEPARTMENT OF JUSTICE
CAREER EXECUTIVE ASSIGNMENT
EXAMINATION ANNOUNCEMENT

California State Government supports equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition or pregnancy. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT: DEPARTMENT OF JUSTICE RELEASE DATE: Monday, December 16, 2013
POSITION TITLE: Director, Divison of Administrative Support FINAL FILING DATE: Monday, December 30, 2013
CEA LEVEL: CEA B EXTENDED FINAL FILING DATE: Tuesday, December 31, 2013
SALARY RANGE: $ 8,594.00 - $10,237.00 / Month BULLETIN ID: 12112013_5

POSITION DESCRIPTION
Under the direction of the Chief Deputy Attorney General, the Director of the Division of Administrative Support plans, organizes, directs and evaluates the various administrative and fiscal functions of the Department of Justice. These functions include personnel management, fiscal management, departmental services, training and legal support. The incumbent advises and consults with the Chief Deputy and other members of the Department's Executive Staff on various matters requiring administrative resources and expertise.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

KNOWLEDGE AND ABILITIES
Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:
(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.
These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

DESIRABLE QUALIFICATION(S)
1. Experience supervising and directing the work of multi-disciplinary administrative units.

2. Knowledge and understanding of Department of Justice programs.

3. Knowledge and understanding of the legislative process.

4. Knowledge and understanding of the State budget process.

5. Knowledge and understanding of various administrative functions, such as: personnel management, fiscal management, departmental services, training and legal support.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Director, Divison of Administrative Support, with the DEPARTMENT OF JUSTICE. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

The examination process will consist of the Standard State Application (STD 678), resume, and "Statement of Qualifications" evaluation. The Statement of Qualifications will be used to evaluate your education and experience as it relates to the “Desirable Qualifications” and may also serve as documentation of each candidate's ability to present information clearly and concisely in writing since this is a critical factor of successful job performance. The Statement of Qualifications may be the only basis for your final score and rank on the eligible list, however, interviews may be conducted as part of the examination process. The resulting eligible list could be used to fill this position for a period of up to twelve months.

FILING INSTRUCTIONS

Interested applicants must submit:

Applications must be submitted by the final filing date to:

DEPARTMENT OF JUSTICE, Personnel Programs
P.O. Box 944255, Sacramento, CA 94244-2550
Jennifer Gutierrez | 916-327-4181 | jennifer.gutierrez@doj.ca.gov

ADDITIONAL INFORMATION
Questions regarding this position should be directed to Jennifer Gutierrez at (916) 327-4181.

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The DEPARTMENT OF JUSTICE reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

California Relay (Telephone) Service for the Deaf or Hearing Impaired: From TDD phones: (800) 735-2929, from voice phones: (800) 735-2922

Class specs:  CEA and Exempt Appointees