BUSINESS OVERSIGHT, DEPARTMENT OF
CAREER EXECUTIVE ASSIGNMENT
EXAMINATION ANNOUNCEMENT

California State Government supports equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition or pregnancy. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT: BUSINESS OVERSIGHT, DEPARTMENT OF RELEASE DATE: Friday, August 26, 2011
POSITION TITLE: Chief Administrative Officer, Administrative Services Division FINAL FILING DATE: Friday, September 9, 2011
CEA LEVEL: CEA 2 EXTENDED FINAL FILING DATE:
SALARY RANGE: $ 7,815.00 - $ 8,616.00 / Month BULLETIN ID: 08262011_2

POSITION DESCRIPTION
Under the administrative direction of the Commissioner of Financial Institutions and Chief Deputy Commissioner, manages and directs the Department's Administrative Services Division, which includes Human Resources, Performance Assurance, Business and Financial Management, and Information Technology, including Information Security: Serves as a consultant and advisor to the commissioner on implementation of State and DFI policies, program requirements, activities and operations. Directs the Department's Administrative Services program areas through subordinate supervisors. Programs include: Human Resources (HR), Information Technology, Fiscal/Accounting, Budgets, Contracts, Business Services and Training. Overall responsibility for formulating, reviewing and implementing laws, regulations and policies and procedures relative to the operation of the Administrative Services functions and to identify and recommend improvements and personnel related actions where appropriate. Overall responsibility for recommend improvements and personnel related actions when appropriate. Overall responsibility for the Department's operating budget, financial reporting, multi-fund balances, expenditures projections and fund balances. Serve on the Department's Executive Committee, policy-making body responsible for ongoing development and implementation of the Department's Strategic Plan.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a State civil service employee with permanent civil service status or who previously had permanent status in the State civil service.

Or II
Must be a current or former employee of the Legislature, with two or more consecutive years as defined in Government code § 18990.

Or III
Must be a current or former non-elected exempt employee of the Executive Branch with two or more consecutive years (excluding those positions for which salaries are set by statute) as defined in Government Code § 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

KNOWLEDGE AND ABILITIES
Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:
(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.
These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level 1. Supervisory/administrative experience in a line or staff activity, including the execution and/or evaluation of program policies.

CEA Levels 2 and 3. Broad administrative or program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Levels 4 and 5. Extensive managerial and program administrative experience which has included substantial responsibility for a combination of management functions such as program planning; policy formulation; organization coordination and control; and fiscal and personnel management. Where high technical professional qualifications are of primary importance in performing the duties of a given CEA position, then the above required experience may have been in a staff capacity exercising professional skills to influence and contribute to program, policy, and methods of providing those professional services. Primary examples are medical doctors and attorneys.

DESIRABLE QUALIFICATION(S)
Applicants must provide demonstrated experience in the performance of high level administrative and policy influencing expertise at the Staff Service Manager II level or above. Such overall abilities require possession of the following specific knowledge and abilities relating to:

-Department of Financial Institutions' organization, programs, policies, and strategic plan.

-Administrative Services which includes Human Resources, Performance Assurance Group, Procurement, Contracts, Budgets, Accounting and Information Technology, including Laws, regulations and policies and procedures relative to the operation of the Administrative Services functions.

-Plan, organize and direct the work of multi-disciplinary professional and administrative staff.

-Oral and written communication, leadership and management ability in policy and strategic planning showing innovation and independence of action in decision making.

-Principles, practices, and objectivity of performance based management and development of performance measures in the achievement of operational and strategic goals.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Chief Administrative Officer, Administrative Services Division, with the BUSINESS OVERSIGHT, DEPARTMENT OF. Applications will be retained for twelve months.

The Results of this examination will be used only to fill this position and may be used to fill subsequent vacancies for this position for a period of up to twelve months.

The examination process will consist of an application, resume and Statement of Qualifications screening process with interviews conducted, if necessary.

FILING INSTRUCTIONS
PLEASE NOTE THAT THE EXAMPLES YOU PROVIDE IN THE STATEMENT OF QUALIFICATIONS MAY BE THE ONLY TOOL USED FOR DETERMINING OUR FINAL SCORE AND RANK ON THE ELIGIBLE LIST.

Interested applicants must submit:

Applications must be submitted by the final filing date to:

BUSINESS OVERSIGHT, DEPARTMENT OF, Human Resources/Exam Unit
1810 13th Street, Sacramento, CA 95811
Jo Shields | (916)4453696 | jshields@dfi.ca.gov

ADDITIONAL INFORMATION
Application postmarked, faxed, personally delivered or received via interoffice mail after September 9, 2011, will not be accepted for any reason. Applications submitted without a Statement of Qualification will be rejected.

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The BUSINESS OVERSIGHT, DEPARTMENT OF reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

California Relay (Telephone) Service for the Deaf or Hearing Impaired: From TDD phones: (800) 735-2929, from voice phones: (800) 735-2922

Class specs:  CEA and Exempt Appointees