CALIFORNIA DEPARTMENT OF PUBLIC HEALTH CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	CALIFORNIA DEPARTMENT OF PUBLIC HEALTH	RELEASE DATE:	Friday, February 3, 2012
POSITION TITLE:	Chief, Program Support Branch	FINAL FILING DATE:	Wednesday, February 29, 2012
CEA LEVEL:	CEA 1	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 6,173.00 - $ 7,838.00 / Month	BULLETIN ID:	02032012_2

POSITION DESCRIPTION
Under the general direction of the Deputy Director, Administration Division, the Chief, Program Support Branch has full responsibility for developing, planning, and implementing policies for department-wide operations related to public health laboratories support, capital outlay budgeting, facilities planning, facilities management/operations, telecommunications, and a variety of administrative support and business service functions, including contracts, purchasing, and health and safety. The Chief represents the Department in all phases of the planning, development, construction, and on-going facility operations for the public health laboratory facilities in Richmond and Los Angeles. The Chief has an integral role and responsibility for the administrative functions of the Joint Emergency Operations Center and is responsible for the Continuity of Operations (COOP) and Continuity of Government (COG) plans for the program support and control functions in emergency situations. The Chief also plans, directs, and coordinates the activities of task forces comprised of key organizational and technical representatives, legislators, control agency, and consultant personnel, with respect to planning phases, and to address sensitive and technical safety, environmental, design, telecommunication, security, and other issues.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a State civil service employee with permanent civil service status or who previously had permanent status in the State civil service.

Or II
Must be a current or former employee of the Legislature, with two or more consecutive years as defined in Government code § 18990.

Or III
Must be a current or former non-elected exempt employee of the Executive Branch with two or more consecutive years (excluding those positions for which salaries are set by statute) as defined in Government Code § 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level 1. Supervisory/administrative experience in a line or staff activity, including the execution and/or evaluation of program policies.

CEA Levels 2 and 3. Broad administrative or program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Levels 4 and 5. Extensive managerial and program administrative experience which has included substantial responsibility for a combination of management functions such as program planning; policy formulation; organization coordination and control; and fiscal and personnel management. Where high technical professional qualifications are of primary importance in performing the duties of a given CEA position, then the above required experience may have been in a staff capacity exercising professional skills to influence and contribute to program, policy, and methods of providing those professional services. Primary examples are medical doctors and attorneys.

•Demonstrated experience with multiple administrative support activities.

•Ability to establish and maintain peer relationships with internal executive management and staff, control agency executive management staff, and many external public and private representatives at a variety of levels.

•Demonstrated leadership and extensive experience in program management and team building.

•Ability to analyze complex program implementation problems and develop effective courses of action to solve them.

•Broad experience that includes substantial participation in the formulation, operation, and/or evaluation of program policies.

•Working knowledge of the California legislative and budgetary processes necessary for effective programmatic implementation.

•Ability to deal effectively and sensitively with public relations issues.

DESIRABLE CHARACTERISTICS

Creativity and Innovation – Applies new ways of thinking. Has the ability to solve problems, create new ideas, and develop new approaches to achieve the Department's mission.

Vision - Understands the context and mission of the Department both internal and external. Has an awareness of the Department’s critical issues, anticipates and influences the future. Has the ability to organize for success; understands how to facilitate functional needs and structure to achieve strategic plans.

Credibility and Integrity – Understands internal and external customers and has a true desire to build credibility. Has a personal compass composed of clear principles and the flexibility to balance between literal adherence to rules and the use of policy as a guide. Has the ability to make decisions and be accountable for those decisions.

Teamwork - Cooperates to achieve the Department's mission, goals, and values and encourages diversity of opinions. Has the ability to enhance his/her own ability and the ability of others to contribute.

Communication – Has a clear expression of ideas, thoughts and expectations and is an active and empathic listener. Understands that people process information differently; takes initiative to build relationships; understands cultural differences.

Staff Development - Recognizes that people are the Department's most valuable resource. Can identify and define needs of the Department, attract appropriate candidates, evaluate, and select the most qualified. Takes the time to develop and encourage staff to achieve their true potential. In addition, to best serve both our internal and external customers, it is important that our management team understands and is sensitive to the diversity of the people we serve. The composition of our management team should also reflect diversity.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Chief, Program Support Branch, with the CALIFORNIA DEPARTMENT OF PUBLIC HEALTH. Applications will be retained for twelve months.

The results of this examination will be used only to fill this position.

Each applicant for this examination must complete and submit his/her responses to all six supplemental items that follow. Supplemental responses and your application must be postmarked, personally delivered, or received via interoffice mail by the final filing date. Applications received without responses to the supplemental items will be rejected.

When responding to the supplemental items, applicants must follow these guidelines:

• Your responses must be typewritten or generated by word processing on 8 1/2'" x 11" paper, using no smaller than a 12 point font.

• Your responses must be limited to one page per item.

• Identify each page with your full name.

• Make sure your responses are complete, specific, clear, and concise.

• Answer each numbered item separately indicating the corresponding item number for each response.

STATEMENT OF QUALIFICATIONS

In addition to the Standard State Application (STD. 678), all interested applicants are required to submit a Statement of Qualifications with specific information on how his/her background, knowledge, skills, and abilities meet the minimum qualifications, desirable qualifications, and desirable characteristics. The Statement of Qualifications must discuss the following critical factors:

1. Describe your knowledge and understanding of the role, responsibilities, and current issues of administrative services.

2. Describe your ability to gain the confidence and support of top-level administrators, advise on a wide range of administrative matters, analyze program issues, and provide effective solutions.

3. Describe your knowledge of the California legislative and budgetary processes necessary for effective program implementation.

4. Describe your ability, including leadership techniques, to organize and motivate groups and/or employees, direct the work of multidisciplinary professional and administrative staff, and deal effectively with a variety of individuals, organizations,and state agencies.

5. Describe your knowledge of, and experience with, the State's control agencies, specifically including the Department of Finance, Department of General Services, Department of Personnel Administration, and the State Controller's Office.

6. Describe your knowledge of, and experience with, the operation of a facility with specialized needs, such as, but not limited to, a laboratory facility.

FILING INSTRUCTIONS
Application packages postmarked, personally delivered, or received via interoffice mail after 5:00 p.m. on the final filing date, will not be accepted. Application packages must include two copies of the items listed below.

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and discuss the six critical factors listed above.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

CALIFORNIA DEPARTMENT OF PUBLIC HEALTH, Human Resources Branch
P.O. Box 997378, MS 1700-1702, Sacramento, CA 95899-7378
Jacqueline Hiskey | (916) 552-8344 | Jacqueline.Hiskey@cdph.ca.gov

Questions regarding the examination process should be directed to Jacqueline Hiskey at Jacqueline.Hiskey@cdph.ca.gov or at (916) 552-8344.

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The CALIFORNIA DEPARTMENT OF PUBLIC HEALTH reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees