GENERAL SERVICES, DEPARTMENT OF CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT CANCELLED

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEPARTMENT:	GENERAL SERVICES, DEPARTMENT OF	RELEASE DATE:	Monday, January 30, 2012
POSITION TITLE:	Chief, Office of Fiscal Services	FINAL FILING DATE:	Monday, February 13, 2012
CEA LEVEL:	CEA 2	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 7,815.00 - $ 8,616.00 / Month	BULLETIN ID:	01302012_3

POSITION DESCRIPTION
Under the direction of the CEA III, Office of Administrative Services, the CEA II, Chief, Office of Fiscal Services acts as the Department of General Services’ (DGS) Chief Financial Officer. In this role, the incumbent regularly advises the Director, Chief Deputy Director(s), Deputy Directors and office/branch chiefs on all financial matters concerning the Department’s $1.2 billion support and local assistance budget.

Through subordinate managers, plans, organizes, leads, and directs the Budget & Planning Section. Responsibilities of this section include development of the DGS $1.2 billion-dollar-budget for inclusion in the annual Governor’s Budget publication and ensuring the budget is consistent with the Department’s Strategic Business and Technology Plans. Activities included in the budget development process include the development of cost-recovery plans, workload estimates; the annual DGS service rate proposal (per Government Code 14604), rate construction, and financial forecasting from both a short and long-range perspective. The Budget and Planning Section is responsible for negotiating the details of the budget directly with senior management and control agency personnel associated with the State and Consumer Services Agency, the Department of Finance, the Legislative Analyst’s Office, and consulting staff from the State Senate and Assembly. Incumbent serves as a critical resource in developing and providing testimony on the DGS budget to the Legislature, and advising and acting on behalf of the Director of DGS on politically sensitive issues. Act as Department’s Chief Financial Officer. In this role, the incumbent regularly advises the Director, Chief Deputy Director(s), Deputy Directors and Office/Branch Chiefs on all financial matters concerning the Department’s $1.2 billion support and local assistance budget. Incumbent serves as a critical resource in developing and providing testimony on the DGS budget to the Legislature, and advising and acting on behalf of the Director of DGS on politically sensitive issues.

Through subordinate managers, plans, organizes, leads, and directs the Accounting Section. This section is responsible for providing consolidated accounting services to more than 30 DGS operating entities. Responsibilities of this section include accounts payables, accounts receivables, collections, billings, general ledger, financial reporting, capital outlay and project accounting; performing monthly reconciliations to State Controller’s Office records; monitoring cash flow and appropriation balances in department fund sources; developing year-end financial statements, including GAAP and CAFR reporting for submittal to the State Controller’s Office; and providing expert guidance to DGS programs for ensuring financial integrity and accounting practices are in compliance with established rules, regulations, and statute.

The incumbent is responsible for the development of fiscal policy of the Department such as the establishment of retained earning goals, internal budget development guidelines, and rate development. Responsibilities include the development of rates and policies that support full cost recovery for DGS and may require statewide policy and funding changes.

Through subordinate managers, plans, organizes, leads, and directs the Contracted Fiscal Services Section. This section is responsible for providing a full compliment of accounting and/or budgeting services in support of state agency and commission clients, on a fee-for-service basis. Responsibilities of this section include accounts payables, accounts receivables, collections, billings, general ledger, financial reporting, bond accounting and budgeting.

This position is responsible for managing the Department’s statewide financial and accounting system (Oracle Financials based Activity Based Management System). This includes the development and implementation of customizations that enhance the availability of financial data that is used by departmental managers in making decisions, and ensuring that the system technology is updated and supported in a manner that protects the data integrity of DGS financial and human resources activity.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a State civil service employee with permanent civil service status or who previously had permanent status in the State civil service.

Or II
Must be a current or former employee of the Legislature, with two or more consecutive years as defined in Government code § 18990.

Or III
Must be a current or former non-elected exempt employee of the Executive Branch with two or more consecutive years (excluding those positions for which salaries are set by statute) as defined in Government Code § 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level 1. Supervisory/administrative experience in a line or staff activity, including the execution and/or evaluation of program policies.

CEA Levels 2 and 3. Broad administrative or program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Levels 4 and 5. Extensive managerial and program administrative experience which has included substantial responsibility for a combination of management functions such as program planning; policy formulation; organization coordination and control; and fiscal and personnel management. Where high technical professional qualifications are of primary importance in performing the duties of a given CEA position, then the above required experience may have been in a staff capacity exercising professional skills to influence and contribute to program, policy, and methods of providing those professional services. Primary examples are medical doctors and attorneys.

• Experience at the managerial level developing and implementing department and statewide policies. • Experience at the managerial level planning, organizing, and coordinating broad-range financial programs including departmental budget and accounting functions. • Experience at the managerial level organizing, planning, and directing the work of other managers • Experience at the managerial level in organizational development and strategic planning. • Experience in revenue and expense forecasting. • Experience representing a department at Legislative hearings. • Experience at the managerial level building strong business relationships with staff from internal and external groups including control agencies and the Legislature.

• Experience in deploying technology solutions for budget and accounting reporting.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Chief, Office of Fiscal Services, with the GENERAL SERVICES, DEPARTMENT OF. Applications will be retained for twelve months.

The Results of this examination will be used only to fill this position and may be used to fill subsequent vacancies for this position for a period of up to twelve months.

Interviews may be conducted as part of the examination process. (Hiring interviews may be conducted with only the most qualified candidates if it is determined necessary in order to make a selection.)

All applicants will be notified of the results. The results of this examination may be used to fill subsequent vacancies in this position within the next twelve months. To obtain list eligibility, a passing score of 70% must be obtained.

FILING INSTRUCTIONS
• Applications submitted without a Statement of Qualifications will be rejected from this examination.

• Statement of Qualifications submitted without specific examples for each Desirable Qualification factor may be given a disqualifying score.

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

GENERAL SERVICES, DEPARTMENT OF, Human Resources, Testing Unit
707 Third Street, 7th Floor, West Sacramento, CA 95605
Liz Gamez | (916) 376-5439 | elizabeth.gamez@dgs.ca.gov

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The GENERAL SERVICES, DEPARTMENT OF reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees