CALIFORNIA STATE TEACHERS' RETIREMENT SYSTEM CAREER EXECUTIVE ASSIGNMENT EXAMINATION ANNOUNCEMENT

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DEPARTMENT:	CALIFORNIA STATE TEACHERS' RETIREMENT SYSTEM	RELEASE DATE:	Wednesday, January 9, 2013
POSITION TITLE:	Chief Operating Officer (Pending CalHR Approval)	FINAL FILING DATE:	Tuesday, January 22, 2013
CEA LEVEL:	CEA 5	EXTENDED FINAL FILING DATE:
SALARY RANGE:	$ 9,544.00 - $10,520.00 / Month	BULLETIN ID:	01072013_3

POSITION DESCRIPTION

A SALARY EXCEPTION FOR THIS POSITION IS PENDING APPROVAL BY CALHR

Under administrative direction of the Chief Executive Officer of the California State Teachers’ Retirement System (CalSTRS), the Chief Operating Officer provides management oversight of CalSTRS strategic initiatives, programs and internal operations for which the Teacher’s Retirement Board (TRB) has plenary fiduciary authority and responsibility, including: Plan Design and Communication, Benefits and Services, Enterprise Initiatives and Technology, Business Renew, Human Resources and Audit Services.

The Chief Operating Officer is responsible for the overall operational management of CalSTRS and is tasked with building a highly efficient and performance based organization through results oriented and collaborative work efforts; formulates and administers policies having statewide impact on CalSTRS in a manner consistent with CalSTRS mission, vision and values; counsels and advises the Chief Executive Officer (CEO) and the TRB on the most sensitive, complex and critical operational, personnel related issues impacting the system; assists and consults the CEO and TRB in the development of significant policy matters and is tasked with implementing said policies in accordance with Teachers’ Retirement Law, legislatively mandated changes, and strategic plans set forth by the TRB and leads a team of Executives and ensures accountability in providing consistent leadership and support for improvement efforts throughout the system.

The incumbent acts in the absence of the CEO; represents CalSTRS before the Legislature, control agencies, public and private agencies and organizations, school districts, members, member-constituency groups and employees; oversees and improves all aspects of internal operations that effect CalSTRS employees, internal operations efficiencies and their impacts on the System and its members; communicates in sensitive and complex issues that affect the System’s internal operations, employees, members, beneficiaries, taxpayers and constituent groups.

MINIMUM QUALIFICATIONS
Applicants must meet the following minimum qualifications:

Either I
Must be a current State civil service employee with permanent civil service status, as defined in Government Code Section 18546.

Or II
Must be a current or former employee of the Legislature, who resigned or was released from service within the last 12 months, and with two or more consecutive years of service as defined in Government Code Section 18990.

Or III
Must be a current or former nonelected exempt employee of the Executive Branch of government who resigned or was released from service within the last 12 months, and with two or more consecutive years of service (excluding those positions for which the salaries are set by statute) as defined by Government Code Section 18992.

Or IV
Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

CEA Level A Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

1. Broad experience in an executive or senior management capacity that demonstrates strong management and leadership skills; the ability to think strategically and function effectively as a member of an executive management team; includes substantial participation in the formulation, operation and/or evaluation of program policies.

2. Experience working with a board of directors or similar body involving strategic planning, policy and regulation development, the preparation of budgets, operational analyses or other relevant matters.

3. Strong communication skills demonstrating the ability to interact, negotiate and problem solve with the Legislature, control agencies, public or private agencies and organizations or stakeholders.

4. Experience with the organizational, operational and financial matters of financial, insurance or retirement services organizations.

5. Knowledge of concepts and principles of strategic planning, performance management and the deployment of a balanced scorecard.

6. Experience with executive oversight of implementation of large-scale technology projects involving such areas as customer service support, e-service, financial/administrative systems, and risk management, as well as the ongoing maintenance, enhancement and delivery of technology based services and systems.

7. Demonstrated ability to oversee the monitoring of key organizational risks and their associated mitigating strategies as well as attention to improvement of internal controls through ongoing risk assessment, policy development, quality assurance process implementation, and staff training and development.

EXAMINATION INFORMATION
A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of Chief Operating Officer (Pending CalHR Approval), with the CALIFORNIA STATE TEACHERS' RETIREMENT SYSTEM. Applications will be retained for twelve months.

The Results of this examination will be used only to fill this position and may be used to fill subsequent vacancies for this position for a period of up to twelve months.

FILING INSTRUCTIONS
Applicants must file their application packages with the California State Teachers' Retirement System either in person or by mail at the address listed below. All application packages must be received no later than 5:00 p.m. on the final filing date of January 22, 2013, to be considered. ALL MATERIALS PERSONALLY DELIVERED, RECEIVED VIA U.S. POSTAL SERVICE OR ANY OTHER DELIVERY SERVICE AFTER 5:00 P.M. ON THE FINAL FILING DATE WILL NOT BE ACCEPTED.

Interested applicants must submit:

• A completed Standard State Application (Form 678).
• A "Statement of Qualifications". The Statement is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The Statement of Qualifications serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than 4 pages in length.
• Resumes do not take the place of the Statement of Qualifications.

Applications must be submitted by the final filing date to:

CALIFORNIA STATE TEACHERS' RETIREMENT SYSTEM, Human Resources Branch, Selection Services
100 Waterfront Place, West Sacramento, CA 95605
Attn: Amanda Smart | (916) 414-4933 | asmart@calstrs.com

SPECIAL TESTING
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.

GENERAL INFORMATION
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.

The CALIFORNIA STATE TEACHERS' RETIREMENT SYSTEM reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Class specs:  CEA and Exempt Appointees